Your New Opportunity at Nine.

Nine Publishing is seeking a Personal Assistant to primarily support the Executive Director. The Personal Assistant will also be responsible for the smooth operation of the Executive Editors office.

The position provides high-level executive support to the Executive and day-to-day office management and reception duties. Reporting directly to the Executive Editor, the role involves confidential, high-level information as well as engagement with executive and community stakeholders.

This is a diverse, hands-on role which requires professionalism, interpersonal skills, energy and attention to detail.

Day to day you will be responsible for:

• Provide quality and timely administrative support to Executive.
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
• Maintain and coordinate an effective calendar system, ensuring the Executive’s competing demands are effectively managed.
• Making travel arrangements and detailed travel itineraries
• Maintain the current filing and database system
• Uphold a strict level of confidentiality
• Acting as the point of contact between the Executive and their internal or external colleagues
• Organising meetings and booking meeting rooms
• Producing reports and presentations
• Maintain a high level of awareness of matters coming into and out of the Executive’s office to effectively respond to enquiries and exercise sound judgement on the manner of response.
• Managing expenses through Concur system
• Keeping the Executive across invitations and events, and looking after the RSVP’s on their behalf
• Attending meetings when necessary and taking key notes as well as actioning any action items

Enough about us, let's talk about you! 

In order to succeed in the role, you will have:

• Proven experience as a Personal Assistant reporting directly to an executive
• Advanced GSuite skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Friendly and professional demeanour
• Ability to establish strong internal and external relationships and networks
• Working with people from a diverse range of backgrounds and cultures, you will have a proven
• capacity to relate to others at all levels.
• Aptitude to think quickly, decisively, efficiently and effectively under pressure.
• Ability and willingness to foster and initiate continuous improvement in systems and procedures.

Life at Nine.

Nine is Australia’s largest locally owned media company – the home of Australia’s most trusted and loved brands spanning News, Sport, Lifestyle, and Entertainment. We pride ourselves on creating the best content, accessed by consumers when and how they want across Publishing, Broadcasting and Digital.

Nine’s assets include the 9Network, major mastheads such as The Sydney Morning Herald, The Age and The Australian Financial Review, radio stations 2GB, 3AW, 4BC and 6PR, digital properties such as nine.com.au, 9Now, 9Honey, Pedestrian.TV, Drive, subscription video platform Stan and a majority investment in Domain Group.

Nine is a people business. Being part of the team means you’ll be in a culture that promotes creativity and innovation, diversity and inclusion, is open to feedback, rewards impact and ensures everyone is heard. You’ll also receive:

• Career development and quality training
• Up to 16 weeks paid primary carer’s parental leave
• Discounts on lifestyle, entertainment, and leisure memberships, including health insurance, dental and gym
• Access to Future Women – a movement to help women connect, learn and lead through unique content and events.
• Hybrid Working/Flexible working
• Discounts on products and services with corporate partners 

Our Commitment to Diversity and Inclusion:

At Nine, we are committed to fostering a workforce that embraces all aspects of diversity and inclusion and where practices are equitable to ensure our people experience a sense of belonging. From day one, you'll be encouraged to bring your whole self to work and will be supported to perform at your best. Should you require any adjustments to the recruitment process in order to equitably participate, we encourage you to advise us at the time of application.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disabilities, and of all ages, nationalities, backgrounds and cultures. 

Nine’s Workplace Condition of Entry:

Nine is committed to maintaining a safe and healthy workplace and doing what is reasonably practical to protect our people, including visitors to all Nine sites and events. 

Nine has introduced a Workplace Condition of Entry – COVID 19 Policy that requires all workplace attendees and participants to be fully vaccinated against COVID-19 before entering a Nine workplace (unless you have a valid medical exemption).  You will be asked to declare your vaccination status as part of the application process and provide evidence of this. This information will be treated in accordance with our Privacy Policy.

Disclaimer: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes