Office Manager & HR Coordinator

  • Wyandotte St, Mountain View, CA 94043, USA
  • Full-time

Company Description

Nimble Collective provides a virtual streaming collaboration animation platform empowering a community of artists to create, collaborate and prosper. Nimble Collective removes many of the restrictions that hinder the ability to create and distribute animated content. Nimble’s platform is 100% cloud-native leveraging high performance graphics infrastructure. No more needing to download software or install clients, creating is just one url click away.

Creators have the freedom to ‘Be Your Own Studio’ and control creative accomplishments without the barriers and expense that are associated with producing great content. Nimble Collective allows filmmakers to tell their story, connect with other creators and distribute their work to the world.

Based in Mountain View, CA, Nimble Collective is focused on revolutionizing the animation content market with the industry’s largest cloud-based, end-to-end platform and community where users develop and distribute their own content. Founded in November 2014, the company is led by a stellar team comprising acclaimed animators, technologists and entrepreneurs.

Job Description

Office Management:

  • Manage janitorial staff in Mtn View & SF offices
  • Maintain a clean and well stocked office
  • Manage all office repairs & improvements
  • Manage incoming & outgoing mail
  • Organize weekly & ad hoc company meals
  • Maintain office supplies & equipment
  • Plan & orchestrate company events
  • Manage main phone line
  • Manage company credit cards & related month-end accounting
  • Post bills to & manage vendor payments, 1099's

HR Administration:

  • Maintain personnel records
  • Update internal HR databases
  • Maintain policies and procedure manual & files
  • Main point of contact for employee requests/questions
  • Keep abreast of labor & office regulations
  • Onboard new employees
  • Employment verifications
  • Track monthly survey results
  • Provide a safe environment for all employees
  • Coordinate termination docs & exit interviews

Benefits Administration:

  • Manage benefit programs & related billings
  • Open Enrollment
  • Ensure accuracy of semi-monthly employee benefit deductions
  • Assist employees with benefit questions and support

Payroll Administration/Accounting:

  • Time tracking for hourly paid employees
  • Process semi-monthly payrolls


  • Write job descriptions & post to Smart Recruiters platform
  • Screen incoming resumes & distribute to managers
  • Coordinate phone & onsite interviews





  • 3+ years exp in office management and/or HR (payroll. a/p or recruiting exp a plus)
  • An always positive attitude
  • Ability to take and follow instruction well
  • Attention to detail
  • A strong and resourceful work ethic
  • Creative thinker (in a highly creative environment)
  • Ability to handle stress and stay calm in a fast paced multitask role


Additional Information

All your information will be kept confidential according to EEO guidelines.



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