Accounting Assistant

  • Ogden, UT
  • Full-time

Company Description

Nightingale College is contributing to the future of health care by preparing students for practice by combining current technology and core educational principles. The institution is nationally accredited by the Accrediting Bureau of Health Education Schools (ABHES). Nightingale College specializes only in nursing education. Its current CEO, Mikhail Shneyder, is also a registered nurse and is dedicated to making a positive impact on healthcare in Utah and its communities.

Nightingale College’s staff and faculty are dedicated to preparing future nurses who will elevate the quality of health care in the communities they serve. Staff and faculty are committed to connecting with each student on a personal level to facilitate learning.

Job Description

The Accounting Assistant will perform accounting functions and directly assist the Controller, Assistant Controller, and Coordinator, Learner Accounts to ensure that the integrity, accuracy, confidentiality, and maintenance of the College’s financial records are compliant with all local, federal, and state regulations, laws, and mandates. Additionally, the Accounting Assistant will contribute to ensuring financial compliance with all institutional and programmatic accrediting agencies. This position will participate in College-wide and departmental activities and meetings as required.

Primary responsibilities include assisting the Coordinator, Learner Accounts, with the posting of daily, weekly, monthly, and quarterly cash and transfer receipts and reporting the learner tuition and fees receivable to the Assistant Controller and further, by utilizing the SIS’s Learner Account records, Campus Ivy, and various in-house spreadsheets. The Accounting Assistant will track and account for multiple internal and external scholarships and waivers for each learner, each semester; will maintain accurate records of tuition, fees, and other cash receipts as stated in the current College Catalog; will request and disburse pass-through funds to eligible learners; and, will assist with the preparation of relevant reports of specific financial activity for the Controller and Assistant Controller which involves the use of an accounting skill set and other problem solving tools.

The Accounting Assistant will report to the Assistant Controller but will receive most of the day-to-day instruction and oversight from the Coordinator, Learner Accounts. The separation of supervision and instruction is to ensure a segregation of duties that can be measured.

The Accounting Assistant is responsible for the following:

  • Assists in maintaining accurate records of tuition, fees, and other reported cash receipts, as well as the disbursement of eligible funds, in the Learner Account Ledgers using applicable software or web-based third-party programs;
  • Assists in auditing payment receipt files and receipt books monthly;
  • Assists in calculating the weekly, monthly, and semester tuition and fees revenue and adjusts weekly and monthly for any changes throughout the semester;
  • Assists in providing function leaders with reports monthly which include: late fees, collection fees, services fees, etc., and any A/R balance reports as needed or requested;
  • Assists in developing and maintains an up to date Learner Accounts Manual with step-by-step instructions on how to perform with success in the role;
  • Follows College policies regarding past-due learner payments, sends appropriate documentation, and complies with the collections procedures within required time frames;
  • Assist in assessing late payment and clinical make-up fees and ensures proper billing to Learner Account Ledger;
  • Assist in processing pass-through payments to Learners and any third- party payment requests to the Veteran’s Administration, and private lending institutions;
  • Assists the Controller and Assistant Controller in meeting critical and non-critical deadlines;
  • Assists the Controller and Assistant Controller in performing daily operations for the operations and finance functions;
  • Assists the Controller and Assistant Controller in completing day-to-day tasks of financial functions;
  • Actively engages and participates in College committee activities;
  • Represents the College at community and campus events, in meetings with other College personnel, and during accreditation and audit processes;
  • Promotes the College by participating in community, state, and national events or meetings, and by developing partnerships with industry and secondary education institutions;
  • Interacts positively with fellow collaborators;
  • Performs all other duties and responsibilities as assigned.

Qualifications

  • Minimum of an associate degree or academic equivalent in Accounting, Bookkeeping, Finance, or related field;
  • Relevant work experience is preferred;
  • Must be detailed-oriented and dedicated to accuracy;
  • Must have excellent verbal and written skills to effectively communicate with Learners and co-collaborators;
  • Knowledge of principles and processes for providing customer and personal services to include customer-needs assessments, meeting College’s quality standards for services and properly evaluates customer satisfaction;
  • Must demonstrate a high-degree of integrity and commitment to comply with policies, regulations, standards, and codes of conduct governing all aspects of job responsibilities;
  • Must be able to keep certain financial and employee information confidential;
  • Strong working knowledge of administrative and clerical procedures and systems, other word processing and data-management programs and files and records; know how to design and draft policy and related forms, and possess other office skills, processes, and terminology;
  • Strong time-management and organizational skills, and solid ability to prioritize tasks;
  • Proficiency in Microsoft Office including Word, Excel, Outlook;
  • Must work well independently, within a team, on multiple projects, and within a fast-paced environment;
  • Must be flexible, resilient, and adaptive within a continuously improving (changing) environment;
  • Must be a problem-solving critical thinker; and,
  • Must regularly meet deadlines and role expectations.      

Additional Information

The typical work environment will be split between the College’s Operational Support Center in Ogden, Utah and the Collaborator’s home office. The work is performed in two primary modes – in an office (or similar work space), at a desk, using a computer, a telephone, and other means for work productivity and communication. Travel may be required for meetings or training purposes.

The preceding job description has been designed to indicate the general nature and level of work performed by collaborators within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.

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