Institute of Smart Systems and Artificial Intelligence (ISSAI) was founded in September 2019 to serve as the driver of research and innovation in the digital sphere of Kazakhstan with the focus on AI research. 

ISSAI aims to develop a national capacity for research in Artificial Intelligence incorporating the experience of exemplars from Asia, Europe and the United States.

ISSAI provides an agile framework for research, innovation and collaboration with national and international partners in education, industry and government and contributes to the digital ecosystem of Kazakhstan in the advancement of national development goals.

The Administrative manager performs the following duties and
responsibilities:
1) participate in planning and development of the annual budget of the
equipment, consumables, business trips, science publications and other expenses
related for the activities of the Institute of Smart Systems and
Artificial Intelligence (hereinafter – “Institute”);
2) documents preparation required for equipment, consumables, business trips,
science publications and other expenses related for the activities of the Institute;
3) work closely with University’s structural divisions related to the activities of
the Institute;
4) assisting to the Head in monitoring the supply of equipment and supplies for
the activities of the Institute;
5) provide consultancy and information support to the staff of the Institute
regarding procurement, budgeting and other issues within his/her competencies;
6) execution of materials for the development of contracts, monitoring of the
deadlines for the performance of contractual obligations entered into with external
counterparties and research assistants;
7) participate in the development and implementation of the Institute’s
operational plan (if necessary);
8) participate in the preparation of financial statements for internal and external
audit (if necessary);
9) interaction with structural divisions of the University in submission of
reports and data when the need arises;
10) control over the accounting and storage, condition and safety of the
documents of the Institute until they are deposited in the University archive;
11) transfer of documents according to the approved nomenclature of the
Institute for the storage to the Archive;
12) to develop annual draft File Register of the Institute;
13) to maintain document management of the Institute;
14) to issue, keep, store blanks of the University to be protected in the unit;
15) participation in identification, evaluation, management and monitoring
of risks within the framework of supervised direction;
16) temporary performs the duties (replaces) of the Coordinator during
his/her temporary absence;
17) timely and properly executes the tasks of the line manager and the
University`s management;
18) observes the requirements of the legislation of the Republic of
Kazakhstan and the Employer`s internal documents;
19) is responsible for exercising the labor and performance discipline; is
responsible for ensuring the integrity of official documents, and prevention of the
disclosure or leakage of confidential and business information, as well as information of restricted access in accordance with the legislation, Charter and internal documents of the Employer;
20) in case of dismissal, is responsible for timely transfer of all paper
documentation, digital information, inventory to another employee as instructed by
the line manager (to be certified by the act of acceptance-transfer.

Requirements:
Education: higher-professional, preferable from the higher education institutions with English language of instruction;
Masters (preferred) degree in Management, Finance, Public Policy or equivalent.
Priority specializations:
- economics;
- finance;
- procurement;
- business-management.

At least 1 year of the relevant work experience.

Knowledge of MS Office, Excel, PowerPoint, fluency in English, Kazakh, Russian.

Skills:
- budgeting skills;
- high analytical and organizational skills;
- developed leadership skills;
- high writing and speaking skills (Russian, English, Kazakh languages);
- skills of translation of documentation into English and record keeping in English.