Nazarbayev University is an English-medium university established in Kazakhstan in 2010. In its first entry in the Times Higher Education World University Rankings in 2023, it ranked 500-600 in the world, confirming its position in the top 30% of universities globally after only 13 years of existence. The Graduate School of Education (GSE), which was launched in 2013, ranked 250-300 in the 2023 subject rankings. GSE offers programMes at Master’s and PhD level. Our alumni lead reform in the area of education in Kazakhstan and beyond.

Описание вакансии

1. Assistance in the time management, daily work schedule and organization of meetings of the Dean;
2. implementation of technical support for the activities of the Dean (ordering transport, tickets, organization of meetings, negotiations, etc.);
3. preparation of necessary documents for annual leave and business trips of the Dean;
4. participation in negotiations, business meetings of the Dean, maintaining protocols and other documents that draw up the course and result of meetings, negotiations;
5. on behalf of the Dean, coordination of certain issues with employees of the structural divisions of the University, informing the School employees of the Dean's instructions and orders
6. interaction with the structural divisions of the University within his/her competencies;
7. making an appointment with the Dean, organizing the reception of the Dean's visitors: ordering passes and accompanying visitors, keeping a schedule of meeting rooms, tracking the state of meeting rooms before and after receiving clients (cleanliness, lack of unnecessary documents, availability of office supplies and their functionality);
8. collection of materials and information required by the Dean, preparation of analytical, informational, reference and other materials on behalf of the Dean;
9. records management, the Dean's correspondence receipt and documents acceptance for signing by the Dean, as well as maintaining records, processing and registration;
10.  preparation of meetings and workshops held by the Dean (collection of necessary materials, notification of participants about the time and venue, agenda), taking and execution of the minutes at meetings and workshops;
11.  proper maintenance of the Dean's documentation, timely submission of documents to the archive in accordance with the internal regulations of the University;
12. conducting business correspondence with structural divisions, Schools and organizations of the University, within their competence;
13. participation in the identification, assessment, management, and monitoring of risks within the framework of supervised direction;
14. timely and proper fulfillment of other orders of the Dean, Head and the University  Management within the framework of his/her responsibilities and powers.

Education

Higher-professional, preferable from the higher education institutions with English language of instruction

Qualifications

Priority specializations:

- international relations;

- foreign languages;

- management;

- other humanitarian specialties

Work Experience:

One-year minimum

No working experience with a master`s degree in the relevant
area

Professional competencies

- Knowledge of the legislation of the Republic of Kazakhstan in the field of education;

- skills in preparing and conducting presentations;

- analytical abilities;

- skills in preparing notes;

- translation skills  the documentation  into English and paperwork running in English;

- skills for effective time management

- knowledge on the business etiquette  and business communication  rules and telephone conversations;

- ability to conduct a paperwork and a business correspondence in Kazakh, Russian and English;

-  ability to set goal, to define tasks and to plan for the medium and short term;

- knowledge of MS Office, Excel, PowerPoint;

- fluency in Kazakh, Russian and English

Personal skills

- critical thinking;

- building effective relations;

- interpersonal skills;

- ability to work in team;

- responsibility;

- distinguished leadership skills

Recruitment and selection process
Recruitment and selection at Nazarbayev University include the following process: preliminary selection based on experience and qualifications, assessments (e.g. technical skills/capabilities, aptitude, personality, work samples, in-basket exercises, and informal interviews), and motivation.

Formal interviews form the final stage of the selection process.
They are typically based on organizational values and behaviors and conducted in English.
You are encouraged to share your views and values  to identify how they fit into  Nazarbayev University core values