Supply Chain Management Department, Nazarbayev University

JOB DUTIES AND FUNCTIONS

1) coordination and interaction with assigned Schools and / or structural divisions in the field of procurement and contract management;

2) consideration of requests for the purchase of goods, works, and services and other procurement documents within the competence of the Division;

3) procurement and purchase of goods, works, and services in all ways provided for by internal regulatory documents in the field of procurement;

4) timely filling in the unified register of purchases of goods, works and services, as well as maintaining and filling in other registers of the Division within their competence;

5) development, organization of approval and signing of procurement contracts;

6) monitoring the execution of procurement contracts for a fixed School / University division;

7) conclusion of transactions in simple written form, without entering into a contract;

8) conducting negotiations and business correspondence with contractors on the terms of contracts, signing and timely execution of procurement contracts;

9) review and approval of draft contracts for purchases/acquisitions initiated by Schools/structural divisions assigned to the Senior Manager for compliance with internal regulations in the field of procurement;

10) submission of payment documents to the University's structural division responsible for payment operations, accounting and tax accounting, for making the necessary payments;

11) preparation of draft letters on issues within the competence of the Division;

12) consulting managers and specialists of the Division within their competence;

13) participation in the development and improvement of internal documents in the field of procurement and other documents on the issues within the competence of the Division;

14) implementation and/or control over the proper implementation of customs clearance of purchased goods in accordance with the legislation of the Republic of Kazakhstan;

15) organization and participation in seminars on the application of internal regulations in the field of procurement, conclusion and execution of contracts at the University;

16) organization and implementation of approval of drafts of internal regulatory and administrative documents on procurement;

17) providing recommendations to customers/initiators on the terms of purchase agreements;

18) participation in the formation of the Division's budget for the corresponding financial year;

19) preparation and participation in the formation of information and reports of the Division;

20) participation in of identification, evaluation, management, monitoring of risks  within the framework  of supervised direction;

21) timely and proper fulfillment of other orders of the Head, General Manager and the University management within the framework of his/her responsibilities and powers.

Qualifications

Education

Higher-professional, preferable from the higher education institutions with English language of instruction

Qualifications

Priority specializations:

- supply chain, logistics and purchasing management;

- jurisprudence;

- economy

- finance;

- a Master's degree preferable in business administration, economics, finance, management, supply chain and logistics management or related specialties.

Work experience

At least 5 years in the relevant field, or at least three years with a master’s degree in the relevant field.

Professional competencies

- knowledge of the legislation of the Republic of Kazakhstan in the field of procurement, as well as civil, administrative, customs law, and the basics of tax legislation;

- knowledge of internal regulations governing procurement procedures, conclusion and execution (administration) of contracts at the University;

- skills in developing internal regulations in the field of procurement;

- skills in implementing methodological guidance on procurement issues;

- experience working with an electronic trading platform and/or public procurement portal; 

- skills in forming a procurement plan, developing tender documentation, and technical specifications;

- skills in preparing and conducting presentations/seminars;

- skills in drafting contracts in the field of procurement;

- procurement contract administration skills;

- knowledge of MS Office, Excel, PowerPoint; 

- fluent in Kazakh, Russian, and English

Personal competencies

-   Commitment to the goals and values of the University;

-   analytical skills;

-   critical thinking;

-   sociability;

-   initiative;

-   responsibility;

-   focus on results;

-   ability to work in team;

-   diligence

-   building effective relations;

-   distinguished leadership skill

PLEASE INDICATE YOUR MONTHLY SALARY EXPECTATIONS IN GROSS KZT

Recruitment and selection process
Recruitment and selection at Nazarbayev University include the following process: preliminary selection based on experience and qualifications, assessments (e.g. technical skills/capabilities, aptitude, personality, work samples, in-basket exercises, and informal interviews), and motivation.

Formal interviews form the final stage of the selection process.
They are typically based on organizational values and behaviors and conducted in English.
You are encouraged to share your views and values  to identify how they fit into  Nazarbayev University core values

Recruitment and selection process
Recruitment and selection at Nazarbayev University include the following process: preliminary selection based on experience and qualifications, assessments (e.g. technical skills/capabilities, aptitude, personality, work samples, in-basket exercises, and informal interviews), and motivation.

Formal interviews form the final stage of the selection process.
They are typically based on organizational values and behaviors and conducted in English.
You are encouraged to share your views and values  to identify how they fit into  Nazarbayev University core values