Specialist is imposed with the following functions:

1. registrate and process the incoming and outgoing correspondence in the electronic document management system;

2. participate in the development of normative documentation of the School;

3. make records and ensure the safety of documents and the School records accepted for safekeeping;

4. assist the Head and the Senior HR manager of the School in taking control over the timely and high-quality execution of documents and instructions from the management of the School by the School staff;

5. provide administrative support in daily operational work in School;

6. forming files in accordance with the approved File Register;

7. ensure timely processing of incoming and outgoing correspondence (documents, letters, faxes and etc.), its delivery to destination;

8. to control management and storage, condition and  safety of  School’s documents before submission of them to the University Archive;

9. to transfer files to the Archive according to the File Register of the School;

10. to develop annual draft File Register of the School;   

11. to maintain document management of the School;

12. to issue, keep, store blanks of the University to be protected in the School;

13. participation in identification, assessment, management, monitoring of risks within the framework of the supervised area;

14. timely and proper fulfillment of other orders of the Dean, the Head and the University management within the framework of his/her responsibilities and powers.

Education: Higher professional, preferable from higher education institutions with the English language of instruction.

Work Experience:

One-year minimum

No working experience with a master`s degree in the relevant
area

Priority specializations:

- documentation/ records management

- jurisprudence;

- other humanitarian specialties.

Professional competencies

- Knowledge of legislation in the field of documentation support and documentation control;

- knowledge of documentation control and rules of archives, system of storage and classification of documents; composition, content of documents and information retrieval systems;

- organizational skills;

- analytical abilities;

- discipline;

- knowledge of MS Office, Excel, PowerPoint;

- fluent knowledge of English, Kazakh, and Russian languages.

Personal skills

- critical thinking;

- building effective relations;

- ability to work both individually and in a team- responsibility;

- interpersonal skills;

- responsibility;

- distinguished leadership skills

Recruitment and selection process
Recruitment and selection at Nazarbayev University include the following process: preliminary selection based on experience and qualifications, assessments (e.g. technical skills/capabilities, aptitude, personality, work samples, in-basket exercises, and informal interviews), and motivation.

Formal interviews form the final stage of the selection process.
They are typically based on organizational values and behaviors and conducted in English.
You are encouraged to share your views and values  to identify how they fit into  Nazarbayev University core values