Assistant to the Dean of the School of Sciences and Humanities
- Full-time
- Job Type: Administrative staff
- School: School of Sciences and Humanities
Company Description
School of Sciences and Humanities is a community of scholars, students, and staff committed to research and education covering a broad range of disciplines fundamental to modern scholarship
Job Description
Assistant is imposed with the following functions:
1) assisting the Dean, the Vice Dean and the Executive Director of the School in organizing School’s work: correspondence and communication with instructors and students;
2) maintaining appointments calendar of the Dean, as well as assisting the Dean of the School in preparing materials for presentation for the purpose of internal/external use;
3) submitting applications to private entities or structural divisions of University for management issues and monitoring their implementation;
4) dealing with organizational issues of School’s activities;
5) providing assistance in solving the issues of operating activity of the School;
6) organizing the School’s visitors meeting, where Dean and Vice Dean are participants;
7) drafting Decisions of representation expenses of the School;
8) record keeping of the School in accordance with internal documents of the University;
9) to control management and storage, condition and safety of unit’s documents before submission of them to the University Archive;
10) to transfer files to the Archive according to the File Register of the School;
11) to develop annual draft File Register of the School;
12) to issue, keep, store blanks of the University to be protected in the School;
13) registration of Decisions of the Dean, outgoing letters regarding the School s activities;
14) control of incoming and outgoing correspondence through the electronic document management system;
15) checking the compliance of outgoing letters and official memos;
16) provision of the current official documentation security;
17) receiving letters and parcels addressed to academic and administrative staff of the School (hereinafter - the staff) delivered through post to Department of Documentation support and notifying the Staff about them;
18) organizing training in HSE issues for School employees;
19) providing reports and data on the issues within his/her competence upon request of structural divisions of the University in agreement with Head of the School;
20) monitoring compliance with internal documents of the University on the issues within his/her competence;
21) recording and tracking official instructions, given by the University management to the School on the issues within his/her competence, as well as subsequent preparation of reports for the Head;
22) providing technical and methodological assistance to School employees on the issues within his/her competence;
23) participation in identification, evaluation, management and monitoring of risks within the framework of supervised direction;
24) timely and proper fulfillment of other orders of the Head and the University management within the framework of his/her responsibilities and powers.
25) and other School related functions when it is required
Qualifications
Education: Higher-professional, preferable from the higher education institutions with English language of instruction
Qualifications: Priority specializations:
- Humanities and Social Sciences
Work experience: Required work experience is defined in accordance with standard qualifications for administrative positions at the autonomous organization of education “Nazarbayev University”
Professional competencies
- English translation skills;
- skills in records management in Kazakh and English;
- high analytical and organizational skills;
- fluency in Kazakh, Russian and English
Personal skills
- The University competency model;
- commitment to goals and values of the University;
- critical thinking;
- building effective relations;
- responsibility;
- interpersonal skills;
- teamwork skills;
- developed leadership skills;
- ability to work in multicultural environment
Additional Information
Permanent, Full-time position, 40 hours/week, 3 month of probation period