Natixis is part of the Global Financial Services business unit, the global arm of Groupe BPCE, specialized in Asset & Wealth Management and Corporate & Investment Banking and counts nearly 16,000 employees across 38 countries.

The Groupe BPCE, the second-largest banking group in France through its two retail banking networks, Banque Populaire and Caisse d’Epargne.

Natixis in Portugal mission is to transform traditional banking services by developing innovative solutions for the bank’s business, operations and work culture, being a key driver of the company’s culture of agility and innovation. Teams of IT and Banking Support Activities work in an integrated, inclusive and transversal way, supporting all the business lines and country platforms.

Main goal:

• The Purchase Order and Invoicing Processor will provide General Purchase Order and Invoice submission services;
• Ensures that adequate workflows are launched to resolve invoice mismatches;
• Ensuring the fluidity of the process;
• Ensure compliance with all procedures and instructions put in place;
• Force of proposal in the continuous improvement of the procedures used on your scope of intervention.

Essential duties and responsibilities:

• Create approximately 100 POs per month in line with PO and Invoicing Operational Procedure, for all spend categories in scope:
  • PO creation includes confirmation of cost center allocation, budget alignment, description, and user ownership with internal stakeholders across the platform, prior to launch;
• Register approx. 500 invoices per month in line with PO and Invoicing Operational Procedure, for all spend categories in scope:
  • Invoice registration includes capturing invoice PDF’s as they arrive via email from both internal stakeholders and vendors directly, tagging to the governing Purchase Orders, and registering within 24 hours of receipt, whenever possible.
  • Certain categories of invoices are more complex and require a document import functionality large excel files, containing detailed allocations.
• Keep track of pending issues and provide follow up for invoices that are awaiting launch due to missing allocations/governing PO’s, etc;
• Ensure contract documentation is on file and fully signed where required, prior to Purchase Order launch;
• Follow up on routing Purchase Orders and Invoices until fully approved, to ensure Days Payable Outstanding delays meet global requirements;
• Route Approved Purchase Orders for additional internal signatures when required;
• Send approved Purchase Orders to internal stakeholders once fully approved, when required;
• Respond to vendor or internal stakeholder inquiries regarding processing and payment issuance, including consulting with the Accounts Payable team for wire details;
• Communicate promptly with Purchasing team for any configuration details required (creation of new Supplier Accounts, association of Supplier records to templates, activation of vendor profiles);
• Confirm any Compliance details required for special orders (i.e., entities to list on business cards);
• Troubleshoot or follow up on any other topics as requested by the Head of Purchasing or team.

• Prior Experience with Procurement or Accounts Payable systems preferred;
• Strict Diligence across multiple data fields;
• Knowledge of manipulating excel spreadsheet to ensure data quality on large allocation files;
• Fluent in English, both written and orally;
• Comfortable communicating at all levels, both internally and externally.

Early morning. Campo 24 de Agosto. In 4 minutes, you are clocking in at the office. After grabbing a cup of coffee and fresh fruit, pick up your laptop and choose your spot for the day. It's going to be a busy one: French class before lunch and, just after, quick medical appointment at Natixis doctor's office.
 
Lunch break. Outside in the big terrace (look at your crops at the Urban Garden; ready to harvest!) or, if you feel like stretching your legs, walk downtown to grab lunch.
 
Back inside. Quick sprint review (working together anywhere means virtual happy birthday to that colleague in Paris that just turned 35). The afternoon went flying (tasks, reports, calls, some jokes with your teammates). End it on a high note: just one PlayStation game or the final match for that ping-pong tournament.
 
Tomorrow, you complete that certified technical training and the day after, you will work from home, taking advantage to finally do that online course on Udemy. Once you are done with your tasks for the day, you can visit the office for a board games session or show up at the rehearsal of one of Natixis bands. If that is too steady for you, meet your colleagues to surf some waves or join them in a football match.