Our Mission: The Nashville Symphony inspires, entertains, and educates through excellence in musical performance.

One of Tennessee’s largest arts organizations, the Nashville Symphony has been an integral part of the Music City sound since 1946. Led by music director Giancarlo Guerrero, the orchestra performs more than 150 concerts annually, with a diverse repertoire that includes classical, pops, jazz, movies, and more. It is one of the most active recording orchestras in the U.S., with a total of 14 GRAMMY® Awards and 27 nominations.

I. Summary

      Reports to:  Director of Events

      Status:  Full-Time, Exempt

Incredible opportunity to get your start working in events. Be part of a team that oversees a range of engagement and fundraising events for the Nashville Symphony that happen throughout the year.  Signature events include: Symphony Fashion Show, Symphony Ball, Stradivarius Society Dinner, Patron Appreciation Concert, Musician Recognition Dinner, Volunteer Recognition Dinner, Spirits of Summer and more.

  II.     Primary Duties and Responsibilities:

1.     Assist in execution of fundraising events for the Nashville Symphony

       a.  Production of fundraising events: assist with site logistics- such as creating floor                  plans and event day timelines, communicate plans to operating departments and                provide on-site coordination – including third party vendor logistics, during events

       b.  Create, maintain and distribute event information to all relevant internal                                departments, including providing updates as details change

       c.  Maintain necessary supplies for ongoing events throughout the year, such as food              and drink for the Symphony’s donor lounge (Founders Hall).

      d.   Assist with invitation and RSVP processes for each event.

      e.   Assist with invoicing and processing checks for patrons and partners as needed                  for event related activities.

       f.   Oversee process of getting thank you letters/tax receipts to all event participants                in a timely manner after the event

      g.   Ensure details of patron engagement/participation with our events are well-                        documented in Tessitura.

      h.   Ensure database is up to date with event related, donor information changes

      i.    Assist with making sure event related web pages are up to date with the latest                    information

      j.    Assist with donor/patron communication related to each event

 2.        Assist with the ongoing engagement of event volunteers for the Symphony’s large              fundraising events that happen throughout the year. 

 3.        Assist the Director of Events and CDO on projects as needed

 4.       Other duties as assigned

The duties listed above are not all inclusive.  The person in this position is expected to perform other work-related duties as assigned even though they may not be considered primary duties.

III.      Supervisory Responsibilities

None

Work Requirements and Qualifications

1.   Experience

      Minimum of one year experience in event coordination and/or fundraising or an                   equivalent client-focused environment preferred

 2.  Knowledge, Skills and Abilities

      Excellent written, verbal communication and editing skills

      Highly organized with the ability to prioritize multiple requests and handle multiple               tasks on deadlines

      Understanding of needs and perceptions of volunteers, donors and internal staff to             effectively keep events on time and on budget                                      

      Outstanding capacities for personal presentation, self-motivation and initiative,                    accuracy, follow-through, timeliness, consistency

      Ability to work independently and use independent judgment while keeping supervisor        informed of work activity and issues

      Excellent customer service                                            

      Ability to work as part of a team, with a positive, helpful attitude in developing creative        response and solutions to needs and issues

      Ability to maintain the strictest confidence and utmost honesty   

      Ability to work flexible hours, including several evenings a month, to accommodate            meetings as well as cultivation events and special events

The Nashville Symphony Association reserves the right to revise this job description at any time.  This job description is not a contract for employment. All employees are expected to adhere to all terms and conditions of the Association’s Personnel Policies and Employment Manuals and other Association policies and procedures which may be promulgated and published from time to time.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
The Nashville Symphony prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, genetics, protected veteran status or any other characteristic protected by federal, state or local laws.

TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
The Nashville Symphony is in compliance with Title VI of the Civil Rights Act of 1964 which maintains that no person in the United States shall, on the ground of race, color, or national origin, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. If you have questions concerning the Nashville Symphony’s compliance with Title VI, please contact the Director of Human Resources & Inclusion and our Local Title VI Coordinator, Sonia Mussaw.

This company is a smoke-free workplace in compliance with the Non-Smoker Protection Act, Tennessee Code Annotated §§ 39-17-1801-1810. In accordance with that law and company policy, smoking is prohibited in enclosed areas of company property.