Manager of Artistic Administration (2 Positions Available)

  • 1 Symphony Pl, Nashville, TN 37201, USA
  • Full-time

Company Description

Our Mission: The Nashville Symphony inspires, entertains, and educates through excellence in musical performance.

One of Tennessee’s largest and longest-running nonprofit performing arts organizations, the Nashville Symphony has been an integral part of the Music City sound since 1946. Led by music director Giancarlo Guerrero, the 83-member ensemble performs 170 concerts annually, with a focus on contemporary American orchestral music. It is one of the most active recording orchestras in the U.S. and has earned a total of 13 GRAMMY® Awards and 24 nominations.


Job Description

With over 140 performances annually, the Nashville Symphony’s concert schedule encompasses a diverse mix of classical, pops, film, and family programs with orchestra, jazz and non-orchestra presentation concerts, along with extensive community outreach efforts.  The Manager of Artistic Administration is responsible for contract fulfillment and guest artist care across the variety of performances at Schermerhorn Symphony Center.  They also will work with staff conductors and musicians of the orchestra to ensure the highest caliber experience for all artist personnel. 



1.       Serve as Artist Manager for rehearsals and concerts as assigned

2.       Coordinate all guest artist arrangements including contracts, hotel, travel, catering and hospitality, and fully execute terms of artist rider in this regard as assigned

3.       Prepare, issue, process, and log status of guest artist contracts

4.       Create and advance written itineraries for guest artists to guest artists, their management, and all Artistic Administration staff

5.       Personally greet all arriving guest artists and conductors, attend all rehearsals and concerts where guest artists, guest conductors and/or staff conductors are present and other services as needed

6.       Review artist contracts and tech riders for cost containment and feasibility and make recommendations for negotiation of same; ensure compliance with mutually agreed upon contracts for guest artists/conductors

7.       Survey guest conductors and artists for necessary artistic information. Obtain rehearsal orders from conductors and distribute to appropriate parties.

8.       Coordinate Visa applications for all non-U.S. citizen performers

9.       Coordinate the payment of all fees related to guest artists, orchestra soloists and other non-payroll performers related to performances

10.   Coordinate complimentary tickets for guest performers with Box Office

11.   Gather and maintain support information for guest artists, such as local medical resources and hotel/travel accommodations; compile database of background information for all guest artists.

12. Embrace the mission, intention, and work of the organization in regards to Equity, Diversity, Inclusion, and Belonging and take an active role to create meaningful impact for the children and adults of our community.



1.       Enter information relating to artistic administration into database management system (ArtsVision)

2.       Assist with creation and management of artistic budget, periodically update and forecast as needed; maintain an up-to-date financial record of expenses

3.       Process invoices appropriate to assigned performances for the department and track budgets

4.       Work closely with production staff to ensure that programming information is translated into clear operational requirements, including but not limited to, rehearsal schedule, piano tunings, practice time bookings, stage sets and dressing rooms

5.       Assist with artistic planning and artist contract negotiations as assigned

6.       Coordinate, manage, and/or assist with special projects as assigned




The Manager of Artistic Administration will also have the opportunity to participate in one or both of these duties.


1.       Provide general administrative support to the Music Director including coordinating meeting schedules, managing correspondence, and other duties as needed.

2.       Serve as Chorus Manager for the Nashville Symphony Chorus.

a.       Work with the Chorus Director, Chorus Board and VP of Artistic Administration to implement artistically fulfilling concerts that are consistent with the Nashville Symphony’s artistic vision;

b.       Manage the Symphony Chorus’ logistical coordination, including but not limited to auditions, personnel management, rehearsal arrangements, and attendance.

c.       Manage and maintain chorus budget, oversee chorus checking account, implement.

d.       Plan annual chorus retreat and chorus recognition initiatives throughout the season.


      1.   Education


                  Essential:  Bachelor’s Degree in Music, Arts Administration, or related field


            2.   Experience


At least 2 years’ experience working in the entertainment and/or non-profit sector;

Experience working for an orchestra preferred


            3.   Knowledge, Skills and Abilities


Working knowledge of orchestra operations


Knowledge of and interest in orchestral music


Stellar organizational skills with attention to detail and ability to schedule priorities to maximize efficiency and institutional goals


Ability to work with a broad spectrum of personalities and to exhibit patience and understanding


                  Ability to work as a team member with a positive, helpful attitude in developing creative responses and solutions to needs and issues


                  Ability to work independently and use independent judgment while keeping supervisor informed of work activity and issues


                  Ability to maintain the strictest of confidence


                  Ability to work nights, weekends, and extended work days, with appropriate relief provided in work scheduling

Additional Information


The Nashville Symphony prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, genetics, protected veteran status or any other characteristic protected by federal, state or local laws.


The Nashville Symphony is in compliance with Title VI of the Civil Rights Act of 1964 which maintains that no person in the United States shall, on the ground of race, color, or national origin, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. If you have questions concerning the Nashville Symphony’s compliance with Title VI, please contact the Vice President of Human Resources and our Local Title VI Coordinator, Nakisha Hicks.


This company is a smoke-free workplace in compliance with the Non-Smoker Protection Act, Tennessee Code Annotated §§ 39-17-1801-1810. In accordance with that law and company policy, smoking is prohibited in enclosed areas of company property.