Our Mission: The Nashville Symphony inspires, entertains, and educates through excellence in musical performance.

One of Tennessee’s largest arts organizations, the Nashville Symphony has been an integral part of the Music City sound since 1946. Led by music director Giancarlo Guerrero, the orchestra performs more than 150 concerts annually, with a diverse repertoire that includes classical, pops, jazz, movies, and more. It is one of the most active recording orchestras in the U.S., with a total of 14 GRAMMY® Awards and 27 nominations.

With over 140 performances annually, the Nashville Symphony’s concert schedule encompasses a diverse mix of classical, pops, film, and family programs with orchestra, jazz and non-orchestra presentation concerts, along with extensive community outreach efforts.  The Manager of Artistic Administration is responsible for contract fulfillment and guest artist care across the variety of performances at Schermerhorn Symphony Center.  They also will work with staff conductors and musicians of the orchestra to ensure the highest caliber experience for all artist personnel. 

ARTIST MANAGER & GUEST ARTIST DUTIES

1. Serve as Artist Manager for rehearsals and concerts as assigned
2. Coordinate all guest artist arrangements including contracts, hotel, travel, catering and hospitality, and fully execute terms of artist rider in this regard as assigned
3. Prepare, issue, process, and log status of guest artist contracts
4. Create and advance written itineraries for guest artists to guest artists, their management, and all Artistic Administration staff
5. Personally greet all arriving guest artists and conductors, attend all rehearsals and concerts where guest artists, guest conductors and/or staff conductors are present and other services as needed
6. Review artist contracts and tech riders for cost containment and feasibility and make recommendations for negotiation of same; ensure compliance with mutually agreed upon contracts for guest artists/conductors
7. Survey guest conductors and artists for necessary artistic information. Obtain rehearsal orders from conductors and distribute to appropriate parties.
8. Coordinate Visa applications for all non-U.S. citizen performers
9. Coordinate the payment of all fees related to guest artists, orchestra soloists and other non-payroll performers related to performances
10. Coordinate complimentary tickets for guest performers with Box Office
11. Gather and maintain support information for guest artists, such as local medical resources and hotel/travel accommodations; compile database of background information for all guest artists.
12. Embrace the mission, intention, and work of the organization in regards to Equity, Diversity, Inclusion, and Belonging and take an active role to create meaningful impact for the children and adults of our community.

ADMINISTRATIVE DUTIES

1. Enter information relating to artistic administration into database management system (ArtsVision)
2. Assist with creation and management of artistic budget, periodically update and forecast as needed; maintain an up-to-date financial record of expenses
3. Process invoices appropriate to assigned performances for the department and track budgets
4. Work closely with production staff to ensure that programming information is translated into clear operational requirements, including but not limited to, rehearsal schedule, piano tunings, practice time bookings, stage sets and dressing rooms
5. Assist with artistic planning and artist contract negotiations as assigned
6. Coordinate, manage, and/or assist with special projects as assigned
7. Provide general administrative support to the Music Director including coordinating meeting schedules, managing correspondence, and other duties as needed.

Education
Essential:  Bachelor’s Degree in Music, Arts Administration, or related field

Experience

• At least 2 years’ experience working in the entertainment and/or non-profit sector
• Experience working for an orchestra preferred

Knowledge, Skills and Abilities

• Working knowledge of orchestra operations
• Knowledge of and interest in orchestral music
• Stellar organizational skills with attention to detail and ability to schedule priorities to maximize efficiency and institutional goals
• Ability to work with a broad spectrum of personalities and to exhibit patience and understanding
• Ability to work as a team member with a positive, helpful attitude in developing creative responses and solutions to needs and issues
• Ability to work independently and use independent judgment while keeping supervisor informed of work activity and issues
• Ability to maintain the strictest of confidence
• Ability to work nights, weekends, and extended work days, with appropriate relief provided in work scheduling

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
The Nashville Symphony prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, genetics, protected veteran status or any other characteristic protected by federal, state or local laws.

TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
The Nashville Symphony is in compliance with Title VI of the Civil Rights Act of 1964 which maintains that no person in the United States shall, on the ground of race, color, or national origin, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. If you have questions concerning the Nashville Symphony’s compliance with Title VI, please contact the Vice President of Human Resources and our Local Title VI Coordinator, Nakisha Hicks.

This company is a smoke-free workplace in compliance with the Non-Smoker Protection Act, Tennessee Code Annotated §§ 39-17-1801-1810. In accordance with that law and company policy, smoking is prohibited in enclosed areas of company property.