Procurement Analyst (GLAAS Training and Organizational Change Management-Systems)

  • Arlington, VA
  • Full-time

Company Description

NVE, Inc. (NVE) is a Woman Owned Small Business that has been in business since 2003. Our lines of business include Integrated Facility Services, Administrative Support Services and Security. NVE has developed an excellent reputation with our Federal and Commercial clientele for our technical expertise and commitment to customer satisfaction.

Job Description

This position is located in the Office of the Director, Office of Acquisition and
Assistance, Bureau for Management (M/OAA/OD). The incumbent of this position serves
as a Procurement Analyst on the Agency’s Global Acquisition and Assistance
(GLAAS) business enterprise system team. The Procurement Analyst is a member of
the aligned team, working under the general supervision of the Deputy Director,
ACTS providing expert guidance and direction to the GLAAS Project Team on all
matters pertaining to the Agency's Acquisition and Assistance (A&A) workflow. The goal of the GLAAS Project Team is the management of the Agency’s worldwide procurement enterprise system. The
incumbent of this position is responsible for managing and coordinating the planning, implementation, assessment and any related improvements of organizational change management and training activities provided in support of users of the Global Acquisition and Assistance System (GLAAS) and related systems located throughout the Agency in bureaus, offices, and missions worldwide. This position facilitates overall communications as well as the planning and implementation of training required for new and existing users to ensure effective and efficient adoption of changes and/or guidance associated with agency acquisition and assistance policy and processes, or associated with GLAAS software releases and/or upgrades and related technology enhancements. This position coordinates and supports update of the GLAAS website for messaging; manages and supports the development and review of stakeholder messaging, presentations, and demonstrations; and coordinates with other teams to determine and/or implement the requirements and schedule for release of announcements, user bulletins, and other communications; coordinates and  liaisons with Human Resources and/or training contractor to complete the planning and implementation of training, including determination of content, media and/or methodology, and schedule. This position manages and coordinates activities necessary to assess the completeness, accuracy, and timeliness of all organizational change management materials; monitors the contractor’s performance and the effectiveness of GLAAS organizational change management and training programs, providing recommendations for improvement; confers with management and manages the development and conduct surveys, and analysis of results to identify and incorporate best practices and lessons learned into communications and training necessary to ensure the continued effective use of GLAAS following new software releases and/or technology upgrades.  

Acquisition an Assistance experience is required. Routine collaboration with the Office of Acquisition and Assistance Policy and Evaluation Divisions is required.  Assesses requirements and develops plan for providing organizational change management and training services in support of GLAAS and related systems. Determines specific communications and training requirements associated with agency policy and process guidance, software releases and upgrades, technology enhancements, and
general user support.
Assesses management and administrative policies encompassing difficult and diverse functions or issues that affect critical aspects of the major programs of USAID. As an expert on planning, recommends and participates in developing strategies for implementing activities in support of individual organizations or on an agency-wide basis. Recommends short- and long-range goals of the program, and develops and oversees implementation of detailed plans. Determines the need for adjustments or changes in objectives or emphasis to improve the effectiveness and efficiency
of the program.
Determines the need for written policies and procedures. Conducts comprehensive evaluations of ongoing functions to ensure that the organization meets its stated goals, and
identifies areas where operational efficiency can be enhanced. Reviews productivity in all areas, monitors problem areas, and oversees implementation of solutions that will eliminate them. Directs the capture, reporting, and analysis of data relating to the organization's operations and directs or personally performs special studies or projects. Prepares and contributes to reports and other presentations on program planning and evaluation. Identifies and proposes solutions to management problems that are of major importance to planning program direction. Provides expert analysis and advice and develops solutions to solve issues and problems associated with providing organizational
change management and training for GLAAS and related systems. 

 Program and Policy Advice and Guidance

Provides expert advice and guidance on broad projects and programs including but not
limited to consulting with Agency Senior Managers on organizational change management and training policies and procedures and assists in the development of new policies and guidance based on analysis and research, which considers critical factors necessary for sound policy decisions. Guidance requires extensive interpretation for many different and unrelated program processes and methods, such as interpretations of original intent and advice on revisions to existing policies and programs to meet requirements. Recommends long-range program plans, goals, objectives, and milestones, which serve as the basis for substantive changes in the organization and administration of programs.  C
onsults with all levels of management, other federal agencies, and to foreign and commercial organizations. Establishes and maintains liaison with program directors and works closely with their representatives to ensure that concerns such as proper requirements definitions and adequate funding are met. Prepares reports and/or written analyses regarding USAID policies and positions on
difficult or complex matters.

Presentation of Findings and Recommendations

Researches, analyzes, and provides expert technical advice and assistance on complex
program issues, such as issues or problems which impact substantive,
mission-oriented programs. Recommendations may pertain to complex conclusions
from evaluative studies; interrelated issues concerned with cross-cutting or
conflicting goals; and adherence to budget constraints as they relate to
cost/benefit analysis. Recommendations impact long-range planning and
implementation of program objectives.

Quality Improvement Program Development and Management

Manages and conducts studies encompassing extremely large, difficult, and diverse
projects for a major agency component. Establishes short- and long-range
program goals, develops detailed plans for implementing them, and oversees
implementation of the goals in subordinate organizations. Determines if
adjustments or changes in objectives or emphasis are needed in organization
functions. Recommends and/or puts into action organizational or process
changes.
Directs the capture, reporting, and analysis of data relating to the organization's
operations and directs or personally performs special studies. Designs and
conducts a wide variety of comprehensive studies and detailed analyses of
complex functions and processes. Identifies and proposes solutions to
management problems that are of major importance to planning program direction.

Performs other duties as assigned.

The position requires: (1) Mastery of a wide range of qualitative and/or quantitative methods for the assessment and improvement of program effectiveness or the improvement of complex management processes and systems; (2) Comprehensive knowledge of the range of administrative laws, policies,
regulations, and precedents applicable to the administration of one or more important public programs; (3) Knowledge of agency program goals and objectives, the sequence and timing of key program events and milestones, and methods of evaluating the worth of program accomplishments; and (4) Skill to plan, organize, and direct team study work and to negotiate effectively with management to accept and implement recommendations where the proposals involve substantial agency resources, require extensive changes in established procedures, or may be in conflict with the desires of the activity studied.




Qualifications

This position requires a Secret Security Clearance

Bachelor Degree

Additional Information

All your information will be kept confidential according to EEO guidelines

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.