Position Title: Associate, Drug User Health 
Reports to: Senior Manager, Drug User Health 
Supervises: N/A 
Department: Syndemic Approaches 
Salary Range: $50,000 – $58,000 and commensurate with experience   
Location: Washington, D.C. or Remote  
FLSA Status: Non-Exempt  
Employee Classification: Full-time 
Union Status: Bargaining Unit Member 
NASTAD Position Level and Job Family: Associate, Public Health Programs Specialists 
Work Requirements: This position offers flexibility for in-person, remote, or hybrid work arrangements in Washington, D.C., while adhering to Eastern Time (ET) hours. Occasional travel may be necessary as needed. 

NASTAD is a leading non-partisan, non-profit association that represents public health officials who administer HIV and hepatitis programs in the U.S. Our mission is to advance the health and dignity of people living with and impacted by HIV/AIDS, viral hepatitis, and intersecting epidemics by strengthening governmental public health systems and leveraging community partnerships. Our vision is a world committed to ending HIV/AIDS, viral hepatitis, and intersecting epidemics.

NASTAD represents public health officials in all 50 U.S. states, the District of Columbia, Puerto Rico, the U.S. Virgin Islands, seven local jurisdictions, and the U.S. Pacific Island jurisdictions. 

The Associate, Drug User Health plays a vital role in expanding the organization’s capacity to address the impacts of the intersecting epidemics of the war on drugs, HIV/AIDS, and viral hepatitis. The Associate’s core activities will be the provision of administrative and logistical support to NASTAD’s Drug User Health team in the administration of funding and the delivery of technical assistance (TA) and training to infectious disease and overdose prevention programs across the country, especially Syringe Service Providers (SSPs). This role is integral to the team’s operational effectiveness, working closely with staff to manage workflows, track project activities and deliverables, support scheduling and documentation, and support coordination across multiple, concurrent programs and activities. This position will report to the Senior Manager, Drug User Health and will be expected to work with other NASTAD teams to support collaborative activities across programs. 

 

Essential Duties 

• Maintain a cross-project calendar of activities, events, and deliverables.   

• Execute logistical and administrative tasks for events, such as scheduling, registration, notetaking, coordinating event logistics, liaising with hotel/conference venue staff, and coordinating reimbursements for non-staff travel.  

• Enter accurate data into online platforms in a timely manner. 

• Optimize software workflows to enhance team efficiency and program outcomes (e.g., Salesforce, ClickUp).  

• Execute grantmaking administrative tasks related to invoicing, contracting, grantee reporting, and reporting to Federal partners.  

• Coordinate external communication by managing email listservs/google groups and drafting or editing messages. 

• Assist with the development of work plans, memos, meeting minutes, standard operating procedures, policies, and email communications. 

• Interact with and respond to the needs of health department and community-based organization staff members in a timely manner.  

• Manage project-related files by ensuring that all necessary materials are included, completed, organized, and up to date. 

• Assist with the development, review, and delivery of technical assistance resources.  

• Ensure project management tools are up to date and accurately track timelines and progress toward deliverables in alignment with federal grant requirements.  

Skills/Knowledge/Abilities 

• Strong attention to detail and administrative skills.  

• Strong software skills, especially Salesforce, Microsoft Office Suite, Zoom, and project management software such as ClickUp. 

• Knowledge of harm reduction and trust-based philanthropy values. 

• Ability to manage multiple priorities and competing deadlines in a fast-paced environment   

• Strong oral and written communication skills  

Experience/Education  

• Bachelor’s degree or higher or any equivalent combination of training, education, and experience that demonstrates the candidate’s ability to perform the position’s duties. 

• At least 2 years of related work experience.  

• At least 1 year of experience using a grants lifecycle management system, such as Salesforce, preferred. 

• Experience working in public health, drug user health, viral hepatitis, HIV, or related field is preferred.

NASTAD Competencies 

• Leadership – Integrates in their work and at the team level a strategic vision and critical analysis that optimizes success for projects, staff, and organizational priorities as applicable. 

• Communications – Strategically communicates internally and externally in a transparent, concise, respectful, and trauma-informed manner; simplifies complicated concepts and communicates them regardless of the situation or audience. 

• Teamwork –Proactively contributes toward the completion of team tasks and team building. Champions a collaborative and supportive organizational team culture. 

• Reliability and Adaptability –Takes ownership of own objectives and performance. Independently completes tasks in a timely and consistent manner. Adapts to, and integrates into own tasks, changes in work environment, priorities, and organizational needs. 

• Problem-solving and analytical thinking – Takes a solutions-focused approach to problem-solving: identifies a problem, finds the root cause, and structures logical solutions. Able to solve problems by analyzing situations and applying critical thinking to resolve them. 

• Full-time, 40 hours/week role. 

• Willing to travel as needed, up to 30% 

• Remote work is possible. 

• Interest in working with a national HIV/AIDS and viral hepatitis public health organization and with the communities most impacted by these epidemics. 

We are an Equal Opportunity Employer and we comply with all applicable federal, state, and local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, an