The successful candidate will be responsible for providing a high standard of secretarial and administrative support to the Pharmacy within Navy Town,Ojo. You must be educated to at least HND in a Business-related subject or have equivalent experience. Be a good team worker with the ability to adapt to the requirements of the service. You will possess excellent communication and organizational skills. In-house training will be provided for all pharmacy-specific activities.

• Monitoring and maintaining office equipment and stationery supplies; orders replacement supplies as needed.
• Maintenance of staff records, Vehicles files and other confidential correspondences.
• Maintain the document database and help other employees find and retrieve requested documents.
• Ensure that files are properly labelled for ease of identification, storage and retrieval.

Roles and Responsibilities

• Maintain record-keeping systems for recording and monitoring service processes and provide regular summary reports to Admin Managers to ensure that relevant updates and reviews take place in a timely fashion.
• Ensure timely allocation of communication tools such as phones, modem etc. to all staff.
• Assist in coordinating effectively & efficiently Admin activities, including prompt payment of bills.
• Creating, updating, and maintaining records and databases.
• Preparing reports on expenses, office budgets, and other expenditures.
• Supporting department managers and staff.
• Use electronic and manual filing systems with due regard to security and confidentiality.
• Distribute and store correspondence (e.g. letters, emails and packages).
• Handling of pool vehicle requests and drivers’ movement schedule
• Undertake general clerical and administrative tasks to support the service as required (e.g. post processes, photocopying, scanning).
• Execute other duties as may be required by immediate manager and other members of the management.

• A minimum of HND in Business Administrative and other related discipline.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).
• Knowledge of office procedures.
• Minimum of 2 years’ experience in a reputable organization.

Requirements

• Ability to produce reports promptly.
• Attention to detail.
• Strong organizational skills.
• Presentation and reporting skills.
• Good Team player.
• Good communication skills.
• Excellent problem-solving skills.
• Ability to work to deadlines, under pressure.

The remuneration is competitive. Corps members or persons who have just concluded NYSC are the most. You must reside within Ojo, Navy Town, and its environs. 

The Deadline for submission is June 30, 2024. Interviews are on a rolling basis to this date. Only shortlisted candidates will be contacted.

Further assessments will be required.