Our client is in the Commerce, Agriculture and Mining Industry is seeking a highly skilled and experienced Administrative Assistant to hire.

As the Admin Assistant, you will be responsible for providing administrative support, managing calendars and schedules, coordinating meetings and appointments, and handling correspondence. Additionally, you will assist with document preparation, maintain office supplies and equipment, and ensure efficient office operations.

KEY RESPONSIBILITIES

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

PERSON SPECIFICATION

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Additional qualification as an administrative assistant or Secretary will be a plus

Remuneration is competitive along with other benefits.

The Deadline for submission is March 30, 2024. Interviews are on a rolling basis to this date. Only shortlisted candidates will be contacted.

Further assessments will be required.