​Our client is a High Net Worth Individual (HNWI) seeking to hire an experienced and competent Executive Assistant. The role provides an opportunity for a rewarding career, influence, and contributions.

Personality fit matters a lot for this role. While responsibilities will transcend into the Personal Assistant space, their strategic responsibilities as well as the full level of support, with help from personal commitments potentially on the agenda. 

To be considered a suitable candidate, among other skills and experience, you should have experience with preparing for board meeting presentations, reporting, and minute taking can be advantageous. Gatekeeping skills are also vitally important, as our client has a constant flow of requests for their time, attention, and investment. Other skills such as diary management, travel management, stakeholder liaison, and gatekeeping are all highly regarded for this position. 

Confidentiality is essential in this role. You must be someone who can be highly trusted with sensitive and private information. Confidence in dealing with industry leaders and influential decision makers is essential in this role. Loyalty is precious also!

• Coordinate scheduling and maintain executive's calendar to optimize hours of day
• Work to understand the business to readily determine whether to accept a meeting request or request more information regarding the meeting request
• Request contact information of meeting attendees for the executive to be prepared for future communication
• Answer executive's phone and obtain information from caller for executive to readily understand purpose of call and prioritize returning the call
• Work to be cost effective with expenses associated with travel, office administration and meetings
• Manage executive's e-mail inbox by dealing with attachments for future reference and print out e-mails that require the executive's review/action
• Organize documents in document management system; maintain file folders and system for ready access to documents and information
• Data input: create tables in excel; organize information from various sources
• Work closely with Executive’s direct reports (as well as their reports) to help them prioritize joint meetings, travel, access to core information and plans
• Utilize relationship building skills to make key activities and requests happen
• Manage executive’s Travel and Expense account
• Preview reports of executive's direct reports to verify appropriate account allocation and to conform to company policy before the executive reviews the reports
• Handle all expense reports for Executives and process invoices
• Coordinate and/or edit presentations
• Coordinate executive's participation in events
• Purchase and/or coordinate executives' hardware (cell phone, laptop, printer, etc.)
• Coordinate executives' participation with boards, on behalf of company and outside of company.
• Develop and maintain network/relationship with assistants of network general managers.

• A Legal, Business Administration degree or any relevant field is preferred or equivalent experience
• Minimum 5 plus years proven administrative experience supporting at the executive level
• Experience coordinating varied executive travel arrangements
• Strong interpersonal skills
• Must be MS Office proficient: Excel, Word, PowerPoint
• High level of confidentiality required
• Strong organizational skills and ability to work efficiently in a fast-paced environment
• Excellent verbal and written communication skills are required
• Excellent problem-solving skills
• Strong attention to detail
• The ability to work independently as well as part of the team
• The ability to prioritize work to effectively handle projects simultaneously under tight deadlines

Deadline for submission is August 30, 2022. Interviews are on a rolling basis to this date. Only shortlisted candidates will be contacted.

Remuneration is competitive