Our client is an international news media company building a respected media brand, across television, mobile, and web.  

Our clients seek to hire an experienced Facility Administrative to oversee all building-related and Administrative activities.

• Maintain confidentiality in all aspects of client and staff information
• Interact with staff, clients, suppliers, and visitors
• Open, sort, and distribute incoming correspondence, including faxes and email
• Issue responses to correspondence containing routine inquiries
• Perform general clerical duties to include, but not limited to, copying, faxing, mailing, laminating, and filing
• Provide support to the Maintenance team on the raising and closing of reactive and scheduled job requests
• Raise purchase orders and the subsequent processing of the associated invoices  on a weekly basis
• To oversee maintaining supplier matrices and the associated documentation
• To oversee maintaining training matrices/records and back to work/self-certification documentation
• Order and maintain stock in relation to the facilities management service provision
• Attend team meetings and produce subsequent minutes/actions
• To take reasonable care for the health & safety of yourself and of other persons who may be affected by your acts or omissions at work
• To co-operate with the Company so far as is necessary to enable the Company to comply fully and at all times with its legal duties regarding health, safety, and welfare matters.
• To familiarise yourself with the Company’s Health, Safety, Environmental and Quality Policies and to comply fully at all times with the Company’s health & safety, welfare, fire arrangements, in line with OHSAS:18001, ISO:14001, and ISO:9001 requirements.
• Planning and coordinating all installations and refurbishments
• Managing the upkeep of equipment and supplies to meet health and safety standards
• Inspecting buildings’ structures to determine the need for repairs or renovations
• Supervise all staff facilities staff (custodians, technicians, groundskeepers, etc.) and external contractors
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs
• Handle insurance plans and service contracts
• Keep financial and non-financial records
• Perform analysis and forecasting

• Requirements

• Bachelors Degree in business administration or relative field
• 7+ years of experience as an Administration Facilities professional 
• Very good understanding of office management and core administrative processes
• Experience with financial and facilities management principles
• Proficient in MS Office
• Critical thinker and problem-solving skills
• Team player
• Good time-management skills
• Great interpersonal and communication skills

Remuneration is competitive along with other benefits

The Deadline for submission is February 15, 2021. Interviews are on a rolling basis to this date. Only shortlisted candidates will be contacted.

Further assessments will be required.