Executive Assistant to CEO

  • AZ-101 Loop, Scottsdale, AZ, USA
  • Full-time

Job Description

PERM Onsite job

This individual will support the work of the CEO and perform office manager duties. This individual will work out of our main office located in Scottsdale, Arizona.

The Job Is: * Capture, organize and manage CEO task list * Answer the CEO's phone extension * Manage the CEO's calendar * Vet people and businesses prior to booking interview or meeting with CEO * Assist CEO with email organization and responses * Go on travel with the CEO (~25% Travel) * Prepare CEO expense reports * Review and facilitate positing of company media content * Facilitate CEO signature on documents * Organize and file signed documents * Attend meetings and take notes with special attention to action items and next steps for all participants * Maintain company level calendars * Book travel for the entire company * Assist CEO and Chief of Staff with various special projects * Assist Chief of Staff with HR and onboarding functions * Event planning and execution (Board meetings, annual investor meeting, company retreats/seminars) * Physical office organization and management including interface with landlord * Open, distribute and file office mail * Wiki librarian * File system manager * General handling of paperwork, and filing * Find and manage vendors (applications, quotes, contracts, portals, passwords, W-9, invoice review) * Working with Company business systems, e.g. QuickBooks Online, Dropbox, Salesforce, Office 365, WordPress, etc. * Prepare documents, presentations, and other materials * Sending packages and office mail * Miscellaneous errands

Qualifications

 Obsessively organized * Skilled at tracking and managing multiple separate projects * Possess excellent verbal and written communications * Proficient in MS Office Suite * Energized in an early-stage company environment * Have five-plus years of experience * HR experience a plus

Additional Information

All your information will be kept confidential according to EEO guidelines.