Minor Hotels is at the heart of the world’s most exciting cities, nestled on the world’s most beautiful beaches, and hidden within the most remote jungle retreats. Let us show you the world, from seamless city stays to exclusive safari lodges and luxury resorts on private islands.

Savour world-class dining at our collection of Wolseley restaurants, or sip cocktails with trendy socialites at SEEN. Embrace holistic wellness through revitalising therapies, or embark on the journey of a lifetime by train, luxury cruise or private jet.

Wherever your adventure takes you, we’re there. Discover the world with Minor Hotels.

• Provide administrative support to SVP Hotel Operations ASIA & VP Operations ASIA
• Set up filing system and update index of files and form regularly
• Keep records of travel expense and update travel schedule
• Process cash advance and expense claims for the team
• Update leave record and travel schedule for team
• Ensure KPI report is updated for team
• Coordinate and monitor all appointments, meetings to ensure that the schedule is logged, traced and remind all concerned
• Prepare appropriate file, folder, and information for each meeting
• Devise and maintain office system including data management, filing, etc.
• Handling the incoming calls and information, obtaining all relevant information and passing on to appropriate personnel
• Dispatch the mailings with appropriate contents, letters, envelopes, etc.
• Maintain an adequate inventory of office supplies
• Organize meetings, including scheduling, arranging conference rooms, sending reminders, and organizing catering when necessary.
• Professionally greet and receive guests and clients.
• Manage and coordinate travel and accommodation arrangements, prepare itineraries, book hotels, and arrange transportation both domestic and international routes for entire department.
• Prepare monthly / quarterly PowerPoint presentations

• A minimum of 3-5 years' experience in executive secretary or admin role ideally in hospitality or similar environment.
• Excellent time management skills and ability to multi-task and prioritize work.
• Effective and professional communication abilities.
• Professional writing capabilities, including being able to communicate with employees, vendors, and clients or guests.
• Great customer service and interpersonal skills.
• Strong organizational and planning skills
• Proficiency in MS Office.
• Proficient English communication