Minor Lifestyle is one of Thailand's largest distributors of lifestyle brands with over 400 points of sale focusing primarily on fashion and lifestyle products. Its brands include Esprit, Bossini, Anello, Radley, Charles & Keith, Zwilling J.A. Henckels, Joseph Joseph, Berkhoff, and Minor Smart Kid.

Goal:                 Supervision and Control of financial and operational aspects, internal to the Hotel. Implementation of necessary financial procedures for the business control in respect of group policies. Pro-actively guide and support the business financial decisions.

Report to:           This person will report hierarchically to the General Manager and the Business Unit Head of Controlling. To handle correctly his/her tasks, he/she has contact with: General Manager, BU Head of Controlling, Operations Director Hotel, Heads of Department in the Hotel, BU Accounting & Consolidation Team in charge, Audit Team. All other people belonging to the Hotel Team and the Finance team of the Business Unit.

Skills:     SAP & Oracle, BI. Microsoft Excel (advanced level). Strong Analytical skills, business knowledge. P&L, balance sheet and cash flow interpretation. Owning company relationship understanding is a plus. Very good knowledge of the English language, both written and spoken. Several years’ experience in hospitality Controlling and or finance and administration. Knowledge of Spanish language is a plus.

Specific Task & Responsibilities

Supporting the hotel team to ensure all potential business impacts with special focus on financial results and implications are under control and in line with business plans. Mains goals would be:

1. Accuracy on all reporting
2. Monthly performance review with focus on hotel (budget) KPIs
3. Forecast review, with constant improvement with focus on future analysis (forecast) and review of progress of key action plans per department (revenue/cost)
4. Solid Budget construction.
5. Key part on business development, contracting accuracy and respect of policies

In order to achieve those main goals following task will be under hotel controller scope:

• Payroll: Total Payroll and FTES per CECO/Outlet reconciliation (Closing + EFT + Budget).
  1. Review staff schedule/allocation (Check possible mistakes in the documents; formulas, inputs…).  
  2. Calculate the FTE’s per area/outlet according to the schedule checked.
  3. Check the FTE’s figures in schedule vs FTE’s figures in payroll software.
  4. Staff holidays and overtime status/templates.
  5. Review/Check outsourcing reconciliation with Housekeeping Manager + FO Manager + F&B Managers, and check PO’s.
  6. Extra payroll/bonus provision status and difference with closing, EFT and Budget.
  7. IC payroll reconciliation check/review and difference with closing, EFT and Budget.
  8. Total Payroll reconciliation with P&L and difference analysis vs. EFT and Budget.

• Inventory: How the inventory and Purchase Cost processes are managed, as well as the information that is distributed to each person responsible.
  1. Category tree materials check and use materials in PO’s. 
  2. Follow PO’s and GR’s status (including warehouses amounts), during month and critical previous inventory.
  3. Inventory auditing during inventory process.
  4. Focus on large events that may affect food cost (estimations).
  5. Before posting, check per warehouse the inventory status and main differences (positive and negative differences).
  6. After posting, check that inventory has been fine uploaded in P&L.
  7. Analysis and check costs with managers and GM.

• Other Expenses closely follow up:
  1. Energy cost control
  2. Expenses for Reinvoicement and check with Revenue.
  3. Variable and fix rent. (Knowing the lease contract in detail)
  4. Rents income right applied.
  5. Control fees with externals/partners and P&L.
  6. Identify and report central costs (I.e., Marketing, IT, Bank expenses, etc.) with GM and regional controlling.

• FO Audit: Review FO tasks for monitoring, reconciliation, production, and collections - incidents and reservations, deposits, advances (monthly basis).
  1. Guest Ledger. Checking with FO all the pending payments and doing follow up with events and reservation teams. Focus on large events.
  2. Credit C status follow up.
  3. DWP. Review prepayments sent, answer cases, resolve incidences of CC & prepayments.
  4. Check F&B and FO tills before money is sent to the bank. Notify incidences. Check cash status.
  5. Commissions. Onyx status and follow up answers according to deadlines.
  6. Cancellation fees and no shows status with FO Manager.

• Internal control and procedures:  Set-up/maintain the local administrative organization and internal control, in line with the corporate policies and procedures. Support the hotel management team with incorporating Minor Europe policies and procedures.

• Other main responsibilities:

1. Lead Hotel Performance Review meetings.  
2. Assist in investment decisions: Business cases for the property.
3. Challenge the operational processes with a keen financial eye to drive better results.

Other requirements:

• Knowledge of automated financial and accounting reporting systems. Ability to analyze financial data and prepare financial reports, statements and projections. Working knowledge of short- and long-term budgeting and forecasting.
• Professional written and verbal communication and interpersonal skills. Ability to produce quality materials within tight timeframes and simultaneously manage several projects. Ability to participate in and facilitate group meetings.
• Analytic perspective, hospitality business approach with the ability to distinguish between “relevant” information and “complementary” information.
• Other desired interpersonal skills: Empowerment, Trust, teamwork.
• Participate to Controlling project team on specific issues when needed.

Qualifications:

• Good analytical, interpersonal, and problem-solving skills
• Able to work in a fast-paced environment
• Attention to detail and good analytical skill
• Creativity and commercial awareness, with a sense of commercial
• Good Command of business English

Education:

• Master's Degree in Business Administration (BBA), Finance & Accounting

Experience:

• Minimum 5-year experience with a Big4 audit firm or financial analyst
• Preferably in hospitality management, and business