Compares purchase orders to invoices and distributes to proper Department Head for approval
• Audits bills for errors, corrects as necessary
• Attaches bills to purchase orders and receiving documents
• Ensures proper back up is attached to expense reports
• Processes approved invoices in the computer, and balances the open invoices to the computer listings
• Ensures correct charging amount by coding invoices
• Reconciles all statements, requests missing invoices, and makes adjustments as necessary
• Summarizes payments due and communicates cash needs to the Controller for approval
• Ensures appropriate support documentation is obtained and attached to the invoices before payment is made
• Researches travel agency commission checks and performs necessary follow-up
• Stamps all invoices “paid” before going to the check signers for signature
• Maintains all necessary files and registers for Accounts Payable
• Keeps file on audited food invoices and pays regularly
• Maintains a file for current and new vendors
• Maintains paid and unpaid invoice files
• Prepares all appropriate period closing reports and entries
• Prepares Third Party Payment reconciliation’s and processes payments accordingly
• Reconciles Payments to MINOR Hotels & Resorts

Remote Location