Assistance Accounting Manager- AR
- Full-time
- Company Location: Bangkok
Company Description
Minor International (MINT) is a global company focused on three core businesses: restaurants, hospitality and lifestyle brands distribution. MINT is one of Asia’s largest restaurant companies with over 2,000 outlets operating system-wide in 19 countries under The Pizza Company, Swensen’s, Sizzler, Dairy Queen, Burger King, Thai Express, The Coffee Club, BreadTalk (Thailand) and Riverside brands. MINT is also a hotel owner, operator and investor with a portfolio of 155 hotels and serviced suites under the Anantara, AVANI, Oaks, Tivoli, Elewana Collection, JW Marriott, Four Seasons, St. Regis, Radisson Blu and Minor International brands in 24 countries across Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe and South America. MINT is one of Thailand’s largest distributors of lifestyle brands focusing primarily on fashion, home and kitchenware and contract manufacturing. Its brands include Gap, Banana Republic, Brooks Brothers, Esprit, Bossini, Etam, Charles & Keith, Pedro, Radley, Anello, Zwilling J.A. Henckels, Joseph Joseph and ETL Learning. Bemynt is MINT’s e-commerce platform offering premium fashion and lifestyle products. For more information, please visit www.minorinternational.com.
Job Description
Job Purpose
Assistant Accounting Manager is responsible for leading and managing team to process Account Receivables (‘AR’) for Hotel Group, collections for all BU, applications for credit facilities, issuing AR-related reports, continuously identifying improvement opportunities in Credit and Collection systems or process, developing, coaching, and engaging credit and collection team members
Main Responsibilities
Account Receivables for Hotel Group
Lead and manage team to
Verify amount to-be paid by credit customers (e.g. Travels Agents and Companies) on City Ledger (CL) basis is correct as per sales contract
Issue invoice to customers
Issue pro-forma invoice to customers in case of advanced deposits (e.g. Group bookings)
Resolve issues with Properties (if any) and make adjustments as necessary (e.g. overcharge or undercharge)
Collections for all BU
Collect and distribute invoices
Lead and manage team to receive invoices from MGS AR teams (e.g. Consignment, Plaza, Intercompany, Franchise) and coordinate with Bill Collectors to issue invoices and send to customers (e.g. Department Stores)
Follow-up on daily and monthly AR aging report
Coordinate with
Bill-collectors to collect cheques from customers and deposit in banks
Sales team to follow-up with overseas customers
Load bank statement to verify payments are made (major banks are Citibank, SCB and Standard Chartered)
Produce daily Collection report (in Excel) and send to MGS Tax team to produce Output VAT Report
Deduct debt amount received from customers in the system (currently Oracle and Opera)
Contact Legal department in cases of uncollectible accounts according to Credit and Collection policies
Applications for Credit Facilities
Lead and manage team to
Coordinate with Sales team to send application forms to requestors (e.g. Travel Agencies and companies that request direct-billing)
Obtain information about requestors (e.g. company registrar, billing cycles, etc…) from Sales team
Conduct reference check by contacting Properties
Send application form to Properties FC and GM for approval
Create account number for requestors in the system (currently Opera)
Send letter of approval to confirm credit terms and credit limit to requestors
AR-related Reports
Lead and manage team to
Send weekly AR aging report to Properties FC and Sales team to advise on outstanding accounts, credit limit and other issues
Follow up on monthly AR aging report and send report to Properties FC and GM and MGS Accounting Senior Management
Conduct analysis for overdue accounts and percentage of outstanding accounts by Hotels for previous month
Credit and Collection Systems or Processes Improvement
Identify improvement opportunities in systems and processes
Lead and manage team to develop, implement, and report on improvement initiatives
Team Management
Review team’s performance on a frequent basis
Analyse areas for improvements based on frequent reviews
Develop and monitor implementation of improvement initiatives
Support team and perform tasks individually when needed
Ensure high levels of team motivation, morale and teamwork
Build organisation
Provide development opportunities to staff to build capabilities
Coach direct reports and key talents to deliver on individual performance
Qualifications
Qualifications:
Proficiency in English Communication in both written and verbal
Education:
Bachelor’s Degree, preferably in Accounting
Experience:
At least 3-4 years of experience in Administration