Contemporary, relaxed and imaginative. Be it a leisurely family break or romantic escape, AVANI Hotels & Resorts provides the right space for guests who value the details that matter.

As Group Reservations Coordinator you will directly support the Group Reservations Executive in driving the performance of the reservations team on property.

Role and  responsibilities for Group Reservations Coordinator are:

• Assist in the effective operation of the Reservations department, to meet the business goals of the hotel. 

• Adhere to all Standard Operating Procedures. 

• Take personal responsibility for driving upselling, achieving set revenue targets by months.

• Be fully aware at all times of the Selling Strategy, rates, packages, groups and booking status of the hotel.

• Process and respond within 12 hours to all group reservation requests and inquiries according to company standards.

• Handle daily trace/follow up reports according to departmental requirements.

• Check expected arrivals 1, 3 and 7 days prior according to SOP and reconfirm bookings.

• Maintain effective office administrative procedures within the department that will safeguard and detect double-bookings, non-guaranteed bookings, filing errors and other inaccuracies.

• Understand and apply hotel policies for no-shows, cancellation, credit and pre-payment policies.

• To be up-to-date with current information and data of the hotel product, including room types, rates, relative features and facilities, food and beverage outlets & promotion, spa and health club, and other services and facilities.

• Take personal responsibility for maximizing quality levels of product and service, and guest satisfaction.  Ensure all issues relating to guest satisfaction are raised, monitored, and followed up on a timely basis.

• Monitor daily arrivals by ensuring all guest requests are carried out, all realistic expectations are met, and reservations are honoured.

• Maintain a motivational working environment within the department, and with other colleagues in the hotel

• Understand how the Sales office, Group Sales Department and Front Desk relate to the Reservation Department.

• Be knowledgeable about local seasonality and events.

• Proactively promote other sister properties of Minor International.

• Liaise with the Accounting Department information on Reservation procedures, reports and operational problems and payments of commission.

• To provide assistance and friendly gesture to local representatives of tour operators and travel agencies.

• Taking, amending and cancel reservation details as applicable.  Confirming the method of payment.  Replying to every request for information within the timeline specified by the hotel

• To attend hotel events, daily shift briefings and training to improve professional skills.

• To handle the Group Reservations Inbox and take action

• Follow up on Group Status including but not limited to signed contract follow up, billing instruction, rooming list split etc

• Follow, review and report Group Pick Up and Wash Report

• Consolidate Actual groups on Weekly basis

• Consolidate Actual and Definite Groups against standing balance

• Consolidation of Actual Groups (1st of the moth) against close of the month

• Consolidation of Actual Groups and update of standing balance/floating deposit

• Familiar with the hotel operations available technology (PMS & RMS) and all distribution channels.
• Understand the dynamics of regional & local market, local competitors and events of the destination.

Report  to Group Reservations Executive