Minor International (MINT) is a global company focused on three core businesses: restaurants, hospitality and lifestyle brands distribution. MINT is one of Asia?s largest restaurant companies with over 2,000 outlets operating system-wide in 19 countries under The Pizza Company, Swensen?s, Sizzler, Dairy Queen, Burger King, Thai Express, The Coffee Club, BreadTalk (Thailand) and Riverside brands. MINT is also a hotel owner, operator and investor with a portfolio of 155 hotels and serviced suites under the Anantara, AVANI, Oaks, Tivoli, Elewana Collection, JW Marriott, Four Seasons, St. Regis, Radisson Blu and Minor International brands in 24 countries across Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe and South America. MINT is one of Thailand?s largest distributors of lifestyle brands focusing primarily on fashion, home and kitchenware and contract manufacturing. Its brands include Gap, Banana Republic, Brooks Brothers, Esprit, Bossini, Etam, Charles & Keith, Pedro, Radley, Anello, Zwilling J.A. Henckels, Joseph Joseph and ETL Learning. Bemynt is MINT?s e-commerce platform offering premium fashion and lifestyle products. For more information, please visit www.minorinternational.com.

1. Job Purpose:

Executive Secretary to Vice President of Corporate Finance & Corporate Secretary is responsible for ensuring the efficiency and effectiveness of the executive's office by providing information, management support, travel/business trips assistance and documents preparation, coordination with related departments and other stakeholders as well as handling all the administrative management for the executive as assigned.

2. Main Responsibilities:

Executive’s Scheduling and Daily Arrangement

·         Manage the executive’s daily schedule. Keep the executive’s calendar constantly update.

·         Manage all the business appointment and meeting arrangements for the executive.

·         Prepare all required document for each meetings and proper filing after meeting

·         Be the representative to handle VP’s visitors greeting

·         Manage the executive’s driver scheduling. Brief the driver on routes for providing proper service to the VP.

Business and Personal Trips Arrangement

·         Take care of all travel arrangements for both business and personal trips.

·         Prepare documents for / facilitate visa application, flight arrangement, accommodations reservation, and domestic transportation required for the executive

·         Prepare / download required documents for business meetings.

Administrative Assistance

·         Keep VP’s contacts updated at all times, manage contact business cards filing and electronic filing system

·         Manage company assets by keeping and updated list and expiry contact date.

·         Handle all reimbursement for the executive

·         Handle driver service invoice. Create a payment requisition through Oracle system

·         Provide support as required to Corporate Secretary in organizing Company’s Annual General Meetings and Board of Director Meetings

·         Manage petty cash management and manage driver expenses & allowances

Other Duties:

·         Adhere to the company’s employee rules & regulations.

·         Attend and contribute to all training sessions, meeting and activities as required.

·         Exercise responsible behavior at all times, positively representing.

·         Maintain strong, professional relationship with relevant business partners.

·         Ensure high standards of personal presentation and grooming.

·         Keep the office and working areas clean and tidy at all times.

·         Carry out any other reasonable duties and responsibilities as assigned.

Qualification:

Experience;

·         Experienced in providing administrative or secretarial support to high level executive in a fast-paced environment

Work-related Skills;

·         Strong organisational, communication skills and attention to details

·         Enjoy document work with detailed excellence and fine neatness

·         Strong English communication, excellent writing skill in both academic and email correspondence

·         Organized with sound time keeping, scheduling and forward planning ability

·         Proficient office equipment and modern technology management related to day-to-day efficiency of the executive and for self

·         Excellent in performing tasks using the MS Office program

Competencies;

·         Result-oriented with high self-drive and commitment

·         Positive, adaptive and flexible attitude and working hours

·         Excellent ability to coordinate, connect with people at all level to deliver results

Character & Composure;

·         Ability to maintain confidentiality with composure at all time

·         Mature in taking work pressure, time pressure and understand the needs to put effort to make things happen

·         Independent to work with minimal supervision and able to work well also in team

·         Strong maturity, as a representative of senior executive

Education:

·         At least Bachelor’s degree in any field.

Experience:

·         Preferably >5 year experience in Executive Assistant position with international companies serving senior executives