Accounting Officer - Payment

  • Bangkok, Thailand
  • Full-time
  • Company Location: Bangkok

Company Description

Minor International (MINT) is a global company focused on three core businesses: restaurants, hospitality and lifestyle brands distribution. MINT is one of Asia’s largest restaurant companies with over 2,000 outlets operating system-wide in 19 countries under The Pizza Company, Swensen’s, Sizzler, Dairy Queen, Burger King, Thai Express, The Coffee Club, BreadTalk (Thailand) and Riverside brands. MINT is also a hotel owner, operator and investor with a portfolio of 155 hotels and serviced suites under the Anantara, AVANI, Oaks, Tivoli, Elewana Collection, JW Marriott, Four Seasons, St. Regis, Radisson Blu and Minor International brands in 24 countries across Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe and South America. MINT is one of Thailand’s largest distributors of lifestyle brands focusing primarily on fashion, home and kitchenware and contract manufacturing. Its brands include Gap, Banana Republic, Brooks Brothers, Esprit, Bossini, Etam, Charles & Keith, Pedro, Radley, Anello, Zwilling J.A. Henckels, Joseph Joseph and ETL Learning. Bemynt is MINT’s e-commerce platform offering premium fashion and lifestyle products. For more information, please visit www.minorinternational.com.

Job Description

Accounting Officer is responsible for processing payments, generating Payment Reports and making necessary adjustments, and collecting and distributing payments.

 

1.     Main Responsibilities

 

Process Payments

·         Retrieve and verify all payment requirements for next/following due dates from systems

·         Submit retrieved data to Procure to Pay Director for approval

·         Prepare payments based on the following payment methods:

 

    • Media clearing
      • Generate text file and upload to bank’s system (currently Citidirect)
    • Outsourced cheque
      • Generate text file and upload to bank’s system (currently Citidirect)
    • MINOR cheque
      • Print cheques from system (currently Oracle) and prepare Withholding Tax slip if needed
    • TT Payment
      • Send payment details to banks (e.g. HSBC, Standard Chartered, SCB, Citibank, etc.) to transfer money to overseas bank
      • Send instructions to MINOR companies abroad and instruct banks in respective countries to transfer payments as needed

·         Submit to authorised person or suppliers (for MINOR cheque) for approval

·         Receive payment confirmation through bank advice

 

Employee advance payments

·         Gather details of advanced payments from system

·         Make payment in system and prepare pay-in slip

·         Submit to authorised person for approval

·         Submit pay-in slip to bank for paying money to employee

 

Employee reimbursements

·         Gather details of reimbursements from system (currently Oracle)

·         Match employee advanced payments with reimbursements for off-set

 

Payment Report and Make Necessary Adjustments

 

Payment Transaction Report

·         Extract data from bank’s system (currently Citibank)

·         Generate transaction report

·         Save on shared folder for communication

 

Employee Advanced Payment Report

·         Print employee advanced payment report from system for checking overdue

·         Contact users if advanced payments are not cleared as agreed

 

Stale Cheque Report for outsourced cheque

·         Gather all stale cheque data from banks

·         Contact suppliers for clarifying causes of Stale cheque

·         Make void payment and cancel payment

·         Return invoice to AP

·         Post report on shared folder

 

Reject Cheque payment for media clearing

·         Extract data from bank’s system (currently Citidirect)

·         Contact suppliers for clarifying causes of rejected cheque

·         Make void payment

·         Send data to Sourcing team to set up new bank account details in the system

·         Process new payment

·         Post report on shared folder for sharing

Qualifications

Education:

·         Bachelor Degree, preferably in Accounting

Experience:

·         0-2 years of experience in Accounting, preferably in Account Payables or Payments