The Minor Food is one of Asia's largest casual dining and quick-service restaurant companies. We are aggressively accelerating the business growth in both domestic and global market. 

Our number of restaurants exceeding 1,600 in 21 countries under The Pizza Company, Swensen's, Sizzler, Dairy Queen, Burger King, Thai Express The Coffee Club, BreadTalk, Ribs and Rumps, Riverside, Penang Street, and Poulet.

Job Purpose:

Responsible for effectiveness and efficiency of the administrative support and secretarial functions to ensure that the supervisor effectively performs his/her job. This includes scheduling meetings and appointments, reserving facilities, responding to emails and answering inquiries, filing, reports, memoranda, spreadsheets, and presentations.

Main Duties:

• Provide administrative and secretarial support to AVP - Global Business Services., keeping confidential matters related to Supervisor and department.
• Set up and update filing systems, discarding unused items to the Archive store in order of topic, dates and years.
• Coordinate and update appointments, meetings and training, fully utilising appropriate technology (Outlook, Sharepoint, etc), to ensure that schedule are logged, traced and remind all concerns.
• Organise meeting and training as assigned by Supervisor according to the company.
• Take minutes and distribute final minutes to related personnel.Prepare appropriate files, folders, information, and relevant documents for each meeting.
• Check correctness of spreadsheets, memoranda and presentations before distributing and filing according to the Supervisor-s directions.
• Handle incoming calls and information, obtaining all relevant information and passing on to appropriate personnel.
• Compile all trace materials, sort and put them in appropriate trace date order.
• Send faxes/telefaxes and make photocopy the covering correspondence with trace date clearly indicated and put the photocopy into individual jackets according to the trace date.
• Make airline reservations and travel arrangements, in line with company policies.
• Process and keep records of travel expenses and update travel schedules.
• Provide necessary assistance to acquire work permit, visa, driver license, etc.
• Open Purchase Requests/Purchase Orders and make Order Receipts through the system (Oracle).Dispatch the mailings with appropriate contents, letters, envelopes, etc.
• Ensure that weekly/monthly reports are finished on a timely basis.
• Update related information of Supervisor/department at all times, e.g. organisation chart, contact information, etc).
• Handle correspondence such as regret letters, complaints, enquiries, confirmation, contracts, etc.
• Perform a role of interpreter and translator when necessary.
• Assist with the facilitation of Manager Meetings, outing and other associate activities.
• Serve as a key contact person during the absence from the office of AVP - Global Business Services.

• Bachelor degree in related fields
• Minimum 3 year experience in executive secretarial work with international companies
• Excellent language communication skills - both English and Thai
• Computer literate (Outlook, Word, Excel and PowerPoint)
• Effective telephone communication skills
• Internet and technology savvy

We are a diverse group of down-to-earth, straightforward and very result-oriented people with a vision. To be a Global Operator of Multiple Food Brands with the objective of providing 100% Satisfaction to all stakeholders.

We also share an inspiring organization culture: Driving to Unlock the Impossibilities. This culture is the foundation in everything we do here. If you are a highly motivated, extremely organized business executive with a successful track record in driving sales, and are looking for an opportunity to play a key role for an exciting company that will reward you for your dedication, then Minor Food is right for you