Grants Associate

  • Full-time

Company Description

Join Our Team at Mid Atlantic Arts: Ignite Your Passion for Artistic Expression!

Are you eager to be part of an organization that champions artistic creativity and connects communities through meaningful arts experiences? Look no further! Mid Atlantic Arts, situated in Baltimore, Maryland, is a dynamic force in providing grant support and diverse multi-state programming throughout the mid-Atlantic region. Please include your cover letter and resume as part of your application. 

Why Mid Atlantic Arts?

At Mid Atlantic Arts, we believe in the power of the arts to inspire, connect, and transform. As one of the six regional arts organizations in the United States, we play a pivotal role in fostering and funding the creation and presentation of artistic expression. Our collaborative efforts with the National Endowment for the Arts and its member state and jurisdictional arts agencies allow us to make a lasting impact on both our region and beyond.

Job Opportunity: Grants Associate

Mid Atlantic Arts is excited to welcome an enthusiastic Grants Associate to join our organization. Reporting directly to the Grant Manager, this role serves as the primary contact for grantees regarding post-award inquiries and issues, managing communications for the submission of required documents, such as grant agreements and final reports. Key responsibilities include reviewing and coordinating revisions of submitted agreements, maintaining electronic grant files, compiling documentation for bi-weekly grant payments, and assisting with eligibility reviews. The role involves maintaining grantee contact information, performing data cleanup, testing system templates, and ensuring accurate data file transfers between grants management and finance systems.

What We Offer:

  • Full-Time Position: You will be an integral part of our team, reporting directly to the Grants Manager.
  • Competitive Salary: The salary range for this position is $49,000 - $55,000 commensurate with experience.
  • Comprehensive Benefits: Enjoy a full range of benefits, including Medical, Dental, Vision, AD&D, Retirement, Paid Parental Leave, Vacation/Sick/Holiday Leave, and professional development opportunities.
  • Dynamic Work Environment: Join a passionate team committed to making a difference through the arts.
  • Work How You Thrive: This is a Hybrid/Remote! (Preferred: Baltimore/DC Area): Embrace the freedom to work in a way that suits you best! This position offers a dynamic hybrid/remote work arrangement, allowing you to strike the perfect balance between professional excellence and personal well-being. Candidates must reside in the Mid-Atlantic region. The region includes New York, New Jersey, Pennsylvania, Delaware, Maryland, Virginia, West Virginia, District of Columbia, the US Virgin Islands and Puerto Rico. While we welcome talent from the Mid-Atlantic area, we have a soft spot for candidates in the vibrant Baltimore/DC area. Join us and let your career flourish, all while enjoying the flexibility of a hybrid work environment!

Job Description

Position Responsibilities   

  • Act as the primary contact for grantees regarding post-award inquiries and issues related to their grants or the cloud-based grants management system.
  • Coordinate communications with grantees for submitting required materials, including signing grant agreements, and submitting contracts and final reports.
  • Review submitted agreements and contracts for accuracy and completeness, coordinating revisions with grantees as needed.
  • Maintain electronic grant files.
  • Compile documentation for the accounting department to facilitate bi-weekly grant payments.
  • Assist with eligibility reviews.
  • Maintain and update grantee contact and organization information in the grants management system, coordinating with other departments, as necessary.
  • Perform light maintenance and data cleanup in the grants management system.
  • Assist in testing templates for applications, agreements, and final reports to ensure user experience and grants management system functionality.
  • Produce, review, and process files for data transfers between the grants management and finance systems.
  • Aid in reconciling payments between the grants management and finance systems.


We seek candidates who possess some or all of the following qualities. An exact match is not required; if you believe your professional or life experience is a good fit for the Grants Associate position, we encourage you to apply and share more about your background in your cover letter.

  • At least two years of relevant work experience, preferably in nonprofit administration, grants administration, or fundraising/development.
  • Proficiency with database software, such as customer relationship management (CRM) systems and grants management systems (GMS). We use SmartSimple as our GMS and are implementing Salesforce as our CRM.
  • Intermediate proficiency with Microsoft Office products (Word, Excel, Outlook, SharePoint) or similar software.
  • Data-driven and process-oriented, with a strong attention to detail while keeping the big picture in mind.
  • Enthusiasm for collaboration across departments.
  • A passion for learning, iteration, and continuous process improvement.
  • Effective communication skills.
  • A desire to contribute to a workplace culture of authenticity, effectiveness, and inclusion, with an optimistic and abundance mindset.

Additional Information

Mid Atlantic Arts is committed to providing equal employment opportunities to all employees and applicants for employment. Accordingly, Mid Atlantic Arts provides employment opportunities without regard to race, color, religion, creed, ethnicity, sex, pregnancy, national origin or ancestry, age, physical or mental disability, citizenship status, marital status, sexual orientation, gender identity, family responsibilities, genetic status or information, military or veteran status or any status protected by federal, state, or local law.

Mid Atlantic Arts is committed to building an inclusive working environment that supports a diverse community of staff and encourages applications from all qualified candidates.

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