Executive Assistant Support Level 2 (A)

  • Full-time

Company Description

We provide our federal customers with an exciting variety of IT and Intelligence services. In order to achieve our company growth goals, continually surpass our customer’s expectations and provide new opportunity for our employees, Metronome must attract the most professional and qualified employees.

Metronome believes in a strong company culture rooted in its core values and belief in our overall mission. We believe in supporting one another, exceeding our customer’s expectations, executing with passion and celebrating all successes. We work hard and encourage one another to have fun doing it.

Metronome is looking for individuals who also believe in these core set of values, those who yearn to support our nation’s vital projects and those who desire to work for a fast growing small business that appreciates each employees’ contributions and trusts them to make decisions while representing Metronome…those who Keep Projects Pulsing.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Metronome is committed to providing reasonable accommodations to employees and applicants for employment, to assure that individuals with disabilities enjoy full access to equal employment opportunity (EEO). Metronome shall provide reasonable accommodations for the known physical or mental limitations of qualified employees and applicants with disabilities, unless Metronome can demonstrate that a particular accommodation would impose an undue hardship on business operations. Applicants requesting a reasonable accommodation may make a request.

Job Description

The Executive Assistant performs a variety of administrative duties, in additional to those of a level I EA. The EA provides general administrative services and directly supports one or more functions or business areas, including facilities management, finance, human resources, imaging and publishing, information management, logistics, procurement, medical and security. The candidate will provide guidance and assistance to the completion of tasks for general office and/or program support.

The nature of the position has some autonomy and latitude in planning, organizing and decision-making, to fulfill work requirements. The position requires knowledge of administrative processes and procedures in the Agency/IC. Level II Executive Assistants may perform in a Team Lead capacity, monitoring the work flow of other EAs and providing mentoring and guidance accordingly.

DUTIES

  • Maintains a schedule of appointments for a manager or office
  • Monitors the e-mail and telephones of manager(s) and other office members
  • Drafts, proofreads, edits and gives a final review of all correspondences
  • Produces documents such as instructions, spreadsheets, presentations and reports
  • Passes and receives clearances and prepares access lists
  • Maintains tracking records and filing systems, archiving files as necessary
  • Maintains and updates databases and/or spreadsheets
  • Prepares, tracks, monitors and analyzes statistics
  • Produces content and materials for briefing packages and presents information, through briefings, to various audiences
  • Prepares and disseminates information to the appropriate individuals/offices
  • Processes administrative and personnel paperwork
  • Compiles, collates, analyzes and summarizes abstracting data
  • Performs research
  • Retrieves information and documents from databases and the internet
  • Administers and troubleshoots databases, sets up new user accounts and accesses
  • Runs reports and performs database clean-up tasks
  • Performs as Action Officer for oversight, monitoring and reporting on the status of task completion, related to the execution of a program, process or transaction
  • Evaluates, proposes and implements innovative and/or new administrative processes, to improve the efficiency and effectiveness of support administration
  • Plans, schedules, organizes and executes meetings, conferences and off-sites
  • Participates in meetings and events, serving as a recorder or working member of the group and may brief or present administrative support related information
  • Performs back-up duties for other offices within the directorate/office
  • Produces and prepares weekly status reports, on the progress of action items and initiatives for the function or business areas
  • Maintains an inventory and issues equipment, records, receipts and supplies
  • Assists with the oversight and accounting of inventory
  • Plans and supports the transportation of materials and people
  • Plans and supports office renovations and move management activities
  • Maintains accounting records, processes travel, training and POV vouchers and assists with the approval process for government credit card purchasing
  • Handles disbursing transactions, including airline tickets, metro checks and general travel information
  • Tracks the overall budget for a component or program
  • Performs as a focal point for a program or process, assisting with it
  • Ensures compliance with Agency/IC regulations and procedures
  • Coordinates, tracks and monitors administrative and program support activities

Qualifications

  • Government clearance required
  • Must possess an Associate’s or Bachelor’s degree
  • Must possess 5-7 years of experience in the field, 10+ preferred
  • Must possess 5 years of experience as an EA or Senior Administrative Assistant and/or at least 3+ years with an IC or DOD organization as an EA
  • Ability to obtain extensive knowledge of protocol and precedence and Agency/IC structure, regulations and policies
  • Extensive knowledge of current practices associated with filing and tracking systems, allowing for the efficient and rapid storage and retrieval of information
  • Ability to obtain extensive knowledge of travel and Agency-unique activities, to perform as Station POC for individuals on TDY
  • Ability to obtain extensive knowledge of operational procedures and cover protocols, to meet operations flights
  • Extensive knowledge in the use of MS Office, the internet and internal applications necessary to train others
  • Thorough knowledge of the use of MS Office Suite applications, the internet and internal applications necessary to complete routine and moderately-complex tasks
  • Analytical skills sufficient to assess and interpret highly-complex information from multiple sources and draw insightful conclusions
  • Excellent oral and written communication skills, sufficient to compose and deliver responses to customers’ complex questions in a clear and concise manner
  • Excellent skills in planning and organizing, to systematically coordinate, track and complete a work flow, in accordance with the unique guidelines and procedures of multiple agencies/organizational entities
  • Strong representational skills, to attend meetings, events and forums on behalf of upper management
  • 5+ years of IC experience preferred
  • PMP or other professional certification preferred

Additional Information

Core Values

Passion - We believe.  We execute with all we have.
Improving - We surpass our best efforts.
Teammates - We respect and support one another.
Mission - We align with our customers’ objectives.
Celebrate Success - We reward all achievements.