Senior Secretary

  • Full-time

Company Description

We provide our federal customers with an exciting variety of IT and Intelligence services. In order to achieve our company growth goals, continually surpass our customer’s expectations and provide new opportunity for our employees, Metronome must attract the most professional and qualified employees.

Metronome believes in a strong company culture rooted in its core values and belief in our overall mission. We believe in supporting one another, exceeding our customer’s expectations, executing with passion and celebrating all successes. We work hard and encourage one another to have fun doing it.

Metronome is looking for individuals who also believe in these core set of values, those who yearn to support our nation’s vital projects and those who desire to work for a fast growing small business that appreciates each employee's contributions and trusts them to make decisions while representing Metronome…those who Keep Projects Pulsing.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Metronome is committed to providing reasonable accommodations to employees and applicants for employment, to assure that individuals with disabilities enjoy full access to equal employment opportunity (EEO). Metronome shall provide reasonable accommodations for the known physical or mental limitations of qualified employees and applicants with disabilities, unless Metronome can demonstrate that a particular accommodation would impose an undue hardship on business operations. Applicants requesting a reasonable accommodation may make a request.

Job Description

The Senior Secretary facilitates professional relationships, supports the efficient execution of all office administrative requirements and realizes a positive customer-oriented service experience by internal/external office personnel, customers and visitors.

The candidate will articulate and exchange information (i.e. requirements, actions, needs, status, etc.) in a professional tone and attitude, to achieve efficient business rhythms and produce professionally written emails, letters, documents and other materials that are succinct, coherent, use proper tone, demonstrates proper grammatical use of the English language and presents proper format/form per established corporate/office guidance.

ESSENTIAL DUTIES

  • Employs creative and innovative techniques for performing administrative responsibilities, that enhance office workflow processes and business rhythms
  • Interprets and adapts guidelines with minimal assistance, including unwritten policies, precedents and practices, which are not always completely applicable to a changing situation
  • Oversees office spend plans for travel, supplies and awards
  • Administratively supports the planning, coordination and execution of visits, events, luncheons and other office functions as required
  • Creates and updates Read-Ahead Books and 5X8s

Qualifications

Government clearance required

Must possess a Bachelor’s Degree in General Business Administration or related course work from an accredited University/College or a minimum of 4 years of secretary experience

or

Associate’s Degree in General Business or related course work from an accredited College or a minimum of 6 years of secretary experience

or

High School Diploma with Vocational/Military Training Certificate in Office Management, Secretary Services, or a related field or a minimum of 8 years of secretary experience

  • Proven experience as a secretary, supporting administrative requirements at the mid- to upper-management levels of an office
  • Strong foundational knowledge and understanding of the Department of Defense (DoD) and Intelligence Community (IC)
  • Strong professionalism, with the ability to consistently demonstrate tact and maturity
  • Strong interpersonal and/or soft skills and office etiquette
  • Strong teaming and collaboration skills, which foster office unity and cohesiveness in support of completing office administrative requirements
  • Capable of independently handling a large, complex workload, effectively coordinating multiple resources and multi-tasking in a fast paced environment, having competing priorities
  • Excellent communication skills, both verbal and written
  • Strong office and work organization skills, which facilitate a neat and orderly presentation of the work environment and administrative activities (Note: There is a clean desk policy that requires a clutter free work environment and the proper storage of working papers)
  • Strong analytical skills, to anticipate and proactively assist leadership personnel and staff with day-to-day business rhythms and administrative support requirements
  • Strong working knowledge of office information technology (IT) equipment (e.g. copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) and the ability to independently operate such equipment in completing administrative tasks
  • Strong working knowledge of MS Office software applications (i.e. Word, Excel, PowerPoint, and Outlook: Mail, Calendar and File Functions) and the ability to independently use these applications to efficiently complete office administrative tasks
  • Proven self-starter, with the ability to independently and accurately complete all assigned administrative work requirements
  • Strong typing skills, with the ability to type at a minimum of 45 words per minute (WPM)
  • Prior DoD experience working in a related field a plus
  • Prior military experience and understanding of the services a plus
  • Proficient working knowledge of PeopleSoft, Defense Travel System (DTS) with knowledge of the Joint Travel Regulation (JTR), NCERTS and SharePoint desired
  • Ability to proficiently write in short-hand a plus
  • Prior experience with presentation techniques desired
  • Working knowledge of internal coordination and approval processes desired
  • Working knowledge of Access database, the correspondence manual and File Plan requirements
  • Working understanding of corporate processes
  • Prior experience with the awards and decorations process desired
  • Ability to schedule, coordinate, set-up and operate Video Teleconference (VTC) equipment desired

Additional Information

Core Values

Passion - We believe.  We execute with all we have.
Improving - We surpass our best efforts.
Teammates - We respect and support one another.
Mission - We align with our customers’ objectives.
Celebrate Success - We reward all achievements.