Office Administrator

  • Full-time

Company Description

Operating in one of the fastest growing markets - senior living - Medtelligent builds, delivers, and supports the leading integrated software solution for assisted living communities: "ALIS" (pronounced “Alice” and stands for Assisted Living Intelligent Solutions ). Because we work in an industry based on caring for people it is important that you truly enjoying caring for and anticipating the needs of others. 

We work out of a great loft office space in River North and are a team of intelligent, good humored, fast paced, and fun-loving individuals bonded together by desire to build an awesome product and truly help people every day.

Job Description

Job Responsibilities:

  • General office coordination including managing the company calendar, making coffee, loading/unloading dishwasher, general purchasing, company errands, processing mail, depositing checks, ordering supplies, making arrangements for meetings and travel, prepare notes from team meetings, contract organization, filing, organize expense reports, scanning, copying, arrangements for company outings and ordering lunch, answering phone calls and route appropriately.
  • Being able to handle projects and move them forward independently;
  • Being flexible – we are in a face paced environment so being open to plans and meetings changing times and moving around is a must.
  • Book and manage all travel
  • Executive team scheduling
  • Company communication
  • Assist with recruiting process; post positions, schedule interviews, initial screenings

Qualifications

Required Skills:                     

  • Positive and optimistic attitude
  • Reliable
  • People person
  • Loves learning and trying out new tools and processes to make everything more efficient
  • Kind
  • Technically savvy – advanced computer skills a must including with excel, google calendar, etc.
  • Always figures out a way to say “yes”
  • Detail oriented
  • Transparent with information – good collaborator
  • A team player

Additional Information

Additional information

  • Salary based on experience
  • No formal cover letter needed but please include a few sentences on what aspect of this job motivated you to send us your application. 
  • This is a full time, on-site position with benefits 
Benefits
  • Work with wickedly intelligent, diverse and super interesting people (We’re not biased, but we’re pretty awesome)
  • Work in the vibrant River North neighborhood of Chicago (We’re also moving into a brand new office this summer!)
  • Fun and collaborative work environment
  • PTO + major holidays, 401(k)
  • Premium insurance plan including health, dental, vision
  • All the snacks you could wish for
Our Company Values
  1. We show up with a good attitude and get it done - Be ready, be present, and have positive energy. We are good-natured, kind individuals who choose to be positive and optimistic. We always search for a way to say “yes”.
  2. Do the right thing - Even when no one is looking, we all choose to do the right thing. We’re respectful to others and are honest above else. We have each other’s backs, and we aim to create an environment that feels safe and reliable. We strive to deliver on our promises, own up to our mistakes, and hold our peers accountable to the same transparency.
  3. Growth mindset - We strive for excellence in all aspects. We are humble and are forever students. Our industry is constantly changing and so are we. We refuse to stay stagnant. We know that adaptability is key to success.
  4. Problem solvers - We welcome the knowledge seekers and the problem solvers. We seek to understand the ins and outs of every challenge, and to approach each task with open and active minds.
  5. We care - Our clients are devoted to providing exceptional care, and we're devoted to supporting them. We listen to our clients, we share knowledge, and we advocate for their needs.

Medtelligent values and promotes diversity. We are an an equal opportunity employer and consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability.