Mazarine Energy is a subsurface-driven private oil and gas exploration and production company focused on low risk, cost effective, short cycle exploration, appraisal & development opportunities with robust project economics. Mazarine Energy is a fast-moving company, able to mobilize and allocate the right resources at the right time.

Purpose of the Role

Your role is to be the Country Manager's right hand, playing a key role in creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness and communication. Ultimately, the Executive Assistant should be able to ensure the smooth running of business for the Country Manager in day-to-day operations.

Responsibilities & tasks

• Coordinating the (organizational) interface between departments and the Country Manager;
• Coordinating specific issues and tasks on behalf of the Country Manager;
• Organizing the Country Manager’s agenda and scheduling meetings/sessions, mainly via MS Outlook;
• Organizing and presenting the documents requiring his signature;
• Collecting the departmental input for and preparing the weekly and monthly reports;
• Filing and retrieving corporate records, documents, and reports;
• Accurately recording minutes of meetings;
• Making travel arrangements for business trips (accommodation, transportation, etc.) and other corporate events and industry conferences, both locally, as well as international;
• Monitoring the official e-mail address of the company and re-directing incoming e-mails to the relevant departments;
• Performing office duties that include ordering supplies and managing a database;
• Ensuring the translation of documents of sensitive and confidential nature;
• Provide general administrative support (e.g. managing the registry of entries of documents, transmitting documents through courier services, opening, sorting and distributing incoming faxes, emails, and other correspondence, answering company’s phone and routing calls to the relevant person or taking messages).

Requirements, education & experience

• University Degree in e.g. Administration;
• Very good command of Romanian and English (written and spoken);
• Excellent knowledge of Microsoft Office package;
• Analytical and communication skills;
• Capacity to organize the activity with focus on meeting deadlines;
• Ability to multitask;
• Detail oriented;
• Capacity to keep sensitive matters confidential.