Matrix is a full service staffing firm providing professional recruitment solutions for a wide variety of careers.  Every business needs someone to manage hiring, training, salaries, and employee relations. Whether you sell products or services, Matrix can help run your company's HR tasks.  

We offer a range of services, all designed to help your company reach its potential. Whether you are looking for a small tweak or complete overhaul, we have you covered. Our services are available a la carte so you can get precisely what you need.

We are looking for an Administrative Assistant responsible for performing various routine clerical duties to support the organization.

Responsibilities include but are not limited to:

• Plans, manages, and maintains an accurate calendar of meetings, conference rooms, and other commitments while balancing competing scheduling priorities
• Organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks.
• Performs clerical duties, including typing, filing, and completing simple forms.
• Operates office machines, including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Serves as the receptionist for the office, greeting visitors and applicants.
• Answers phones, directs calls to appropriate individuals and prepares messages.
• Copies, sorts, and files records related to office activities, business transactions, etc.
• Prepares letters, memos, forms, and reports according to written or verbal instructions.
• Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail.
• Maintains filing systems either manually or electronically.
• Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research
• Adheres to organization policies and procedures, promotes and supports the organization's mission, vision, and values
• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Adaptability and comfort working in a complex, fast-paced environment that demands continuous learning and improvement
• Impeccable organizational skills and a detail-oriented mindset that focuses on driving excellent results
• Strong interpersonal and communication skills with a focus on customer satisfaction
• Outstanding time-management skills and a dedication to meeting deadlines
• Proven ability to manage and implement change and continuous improvement initiatives.
• Act as a positive role model, effectively manage emotions, and demonstrate tolerance and empathy.
• Demonstrate an understanding that changing behaviors and habits require repetition and practice. 
• Exhibit patience and flexibility with others and display a high social and emotional intelligence level.
• Ability to handle confidential and sensitive information with extreme discretion.  
• Manage and implement change and continuous improvement initiatives.  
• Significantly demonstrated project management skills. 
• Outstanding communicator with the ability to resolve conflicts and issues.

• Minimum of High School Diploma; Bachelor's Degree preferred from an accredited College or University required
• Knowledge of proper office procedures, including filing, answering the telephone professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality
• Aptitude to create and work within an inclusive environment that honors and supports a diversity of backgrounds and perspectives.

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.  Reasonable accommodations may enable individuals with disabilities to perform the essential functions.  

• Prolonged periods sitting at a desk and working on a computer.
• Read, write and speak English fluently. 
• Dexterity requires writing and operating standard office equipment such as computers, printers, copiers, fax machines, phones, and calculators.  
• Ability to occasionally lift and move up to 20 pounds.

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, and responsibilities for this job.

For more information about this or other positions visit our website at www.matrixstaffingsolutions.com

All information will be kept confidential according to privacy guidelines.

Matrix is an equal opportunity employer. We recruit and hire the most qualified applicants and employees without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation or any other legally protected status. We value diversity in our workforce and in our community and are committed to providing equal opportunities in services, access to services and employment opportunities. Our employees and applicants have equal opportunity for employment, training, and promotion and we welcome all applicants to apply. 

COVID-19 considerations:
* All persons are required to wear a mask, common surfaces are sanitized regularly *