HR Administrator

  • New York, NY
  • Full-time

Company Description

Marc Jacobs International is a leading global luxury fashion brand that produces womenswear, childrenswear, accessories, fragrances, and cosmetics.

Job Description

  • Responsible for the accurate processing of payroll for all MJI US employees.
  • Accountable for the data of all personnel within the HRIS systems and employment files.
  • Maintain strong technical skills to support Payroll, HRIS & Compensation functions through reporting and budget process.
  • Represent MJ Brand as first point of contact for new hires.

Payroll Administration

  • Complete/oversee data entry for all payroll transactions
  • Act as primary liaison with Payroll Shared Service Center for accurate payroll processing and data integrity
  • Maintain good working relationship with payroll provider. Follow-up on payroll errors, correct any payroll mistakes, etc.
  • Ensure the appropriate payroll processes, laws and regulations are in place and being followed
  • Distribute automated paychecks and prepare manual paychecks as required
  • Support Store Managers and Corporate employees with use of new hire onboarding system, timekeeping system and PTO Management
  • Process employment verifications and manage unemployment claims
  • Facilitate new hire paperwork

Personnel Data

  • Create and maintain employee personnel and payroll records/files
  • Send weekly new hire/termination reports to IT, Facilities
  • Send HR documents and forms to employees as requested
  • Audit personnel data consistently to ensure compliance


  • Assist in development and management of the global payroll financial budget
  • Prepare monthly global headcount report, turnover report, and assist in other reporting projects
  • Assist in administration of employee benefit programs
  • Manage salary survey data

**Ensure all level of employees receive quality customer service on all Payroll and Benefit related questions/issues


Fully proficient

  • Excellent aptitude for numbers
  • Highly proficient in Excel and PowerPoint
  • Detail Oriented
  • Strong communication skills (telephone, in person, e-mail, etc.)
  • Positive “customer service” skills
  • Professionalism and respect for confidentiality
  • Organized and efficient
  • Deadline oriented
  • Windows based PC environment; strong computer skills

Knowledge of and ability to develop greater competency:

  • HRIS systems, including reporting (Ultimate Software a plus)
  • 1-2 years of Human Resources, Payroll, Finance or related experience
  • Working knowledge of state and international laws and regulations

Preferred but not required: 

  • Other languages

Additional Information

All your information will be kept confidential according to EEO guidelines.