PART-TIME Recruiting and Operations Coordinator

  • Mountain View, CA, USA
  • Part-time

Company Description

Founded in 2011, Manage is a self-funded and profitable Mobile Marketing Platform that helps advertisers acquire & re-engage with high value customers through In-App mobile advertising. Our clients include leading apps, brands, and agencies (e.g. Uber, Lyft, Zynga, etc.) focused on finding new customers within the mobile-first world.

Core to our company is a technology platform featuring proprietary algorithms, a machine-learning bidding engine and high-performance architecture. We reach over 2 billion consumers worldwide and access over 60 billion ad impression opportunities every month.
Headquartered in Mountain View, CA, Manage was named one of the Best Places to Work in the Bay Area for 2015 by the San Francisco Business Times and Silicon Valley Business Journal. We operate as a nimble startup, meaning we have a very flat org structure that allows every team member to have huge areas of ownership and authority. We like to move fast, iterate and improve, using a learn by doing mentality. We’re looking for smart, driven team players who can help us get things done. Our team has a unanimous passion for doing things better with data, algorithms and machine learning to help our customers become successful.

Job Description

What you'll be doing

Recruiting / Human Resources

  • Partner with the Americas Human Resources Team to lead the recruitment process for Manage.com and implement innovative, creative and comprehensive recruiting techniques to effectively screen, interview and hire top candidates
  • Lead an efficient hiring process that provides a stellar candidate experience
  • Source candidates from relevant networks, online and internal databases, employee referrals and passive candidates through networking and research
  • Review and rate job applicant profiles and coordinate and conduct initial phone screens
  • Partner with hiring teams to coordinate candidate interviews
  • Gather post interview feedback from executives, managers, and hiring teams
  • Assist in offer and negotiation process, which may include reference and background checks, offer drafting, and onboarding coordination
  • Identify and expand outreach channels/programs to increase the Manage’s brand visibility including college events, career fairs, and hiring events
  • Maintain accurate applicant records in Manage.com’s applicant tracking system and ensure correct system utilization/feedback from interviewers and hiring managers
  • Utilize social media techniques to increase visibility of job opportunities and work life at Manage.com
  • Lead new hire paperwork, preparations, onboarding, and training

Operations

  • Manage day-to-day office operations including office opening and closing
  • Schedule meetings for interviews, internal/external meetings and executives
  • Manage office aesthetics and prepare meeting rooms
  • Plan and book local and international travel arrangements for employees
  • Plan and coordinate office celebrations as well as internal and external events
  • Manage main line phone system and screen/direct incoming calls
  • Manage monthly fitness expense reimbursement receipts
  • Facilitate Manage.com branded merchandise and business cards
  • Build relationships with local and direct vendor relations for office supplies
  • Maintain office areas and equipment, facilities, office supplies, furniture, etc.
  • Act as point of contact with property manager for facilities and security management
  • Assist with expense report completion for employees and executives
  • Direct office safety and security operations including providing team trainings
  • Monitor and update company’s social media platforms
  • Assist with special projects as needed

Qualifications

About you

  • College degree required
  • Independent, driven and can work well in an environment with ambiguity
  • Keen ability to effectively analyze job candidates and profiles
  • Polished and professional demeanor as well as positive and energetic attitude
  • Excellent communication and people skills to work effectively as part of a team
  • Ability to quickly form relationships with others
  • At least 1 year of relevant experience
  • Flexibility and adaptable to work across different functional areas
  • Highly-developed ability to multi-task, prioritize, and manage time effectively
  • Operate with a sense of urgency and attention-to-detail
  • Experience with MS office and/or GSuite products

Bonus points
Previous experience in:

  • Recruiting (coordination or full cycle roles), technical recruiting, applicant tracking systems, and LinkedIn Recruiter
  • Human resources role (coordination or administration)
  • Operations, office management or administrative role
  • Advertising technology industry
  • High-growth work environments (Startup preferred)

Additional Information

What we’re offering to you

  • An entrepreneurial environment with high growth potential
  • Working in a modern office located in the heart of Mountain View, CA
  • Regular fun team events, snacks, drinks and weekly meals in the office
  • Flat hierarchies and short decision paths, much like start-up environments
  • 401(k) plan, 9 days paid vacation and 9 days sick time, 2 floating holidays, 9 paid holidays