Macadamian designs and develops digital experiences to improve healthcare. Our goal is to create solutions that are simple and meaningful, prioritizing the experience of the patient and the business needs of our clients. We want to work with people who are driven to disrupt healthcare—for the better. If you’re like us, you want to shake things up to explore the full potential of digital and connected health technologies to transform the healthcare system and make and keep people healthy no matter who they are or where they live.

Reporting to the local HR Coordinator, the Office Assistant has a multi-faceted role providing general office support, fulfilling Receptionist, Financial and Human Resources administrative tasks with a customer service approach. The Office Assistant is expected to be a professional, positive, enthusiastic and approachable individual with the ability to maintain a high degree of confidentiality.

• A combination of education, training and experience equivalent to the completion of college is preferred;

• Minimum of one year office related experience required;

• Minimum of two years experience in a service-oriented environment;

• Experience and/or interest in Human Resources preferred;

• Experience working in a global company is a plus;

• Strong oral and written English communication skills required;

• Strong computer skills required;

• Strong appetite for learning and highly adaptable;

• Strong work ethic;

• Ability to work in a fast-paced environment;

• Uses creativity and imagination to develop new insights into situations and applies new solutions to problems. Comes up with new and unique ideas.

Responsibilities & Accountabilities

Office Administration

• Greet visitors in a professional and friendly manner;

• Answer, screen and coordinate follow-up on incoming calls;

• Sort and distribute incoming mail and parcels, arrange for courier services;

• Manage meeting rooms and waiting areas (including cleaning and organizing through the day);

• Order catering for company functions/celebrations and client meetings;

• Order and manage office supplies (stationary, coffee, fruits etc.);

• Participate in Fun Committee meetings, planning and employee event coordination;

• Place orders for business cards, and customized stationery supplies;

• Photocopy/scan/fax documents;

• Make travel arrangements, provide support to employees/visitors from out of town;

• Records minutes of meetings when required.

HR Support

• Handle sensitive, confidential information; 

• Provide general HR administrative support including document distribution and tracking, assistance with reference checks and interview booking;

• Provide support to job candidates and new hires (greeting, escorting to meeting rooms, providing beverages, and notifying of their arrival, ordering taxis, etc);

• Respond to questions, concerns and general inquiries related to HR policies and programs;

• Complete small projects and assignments as requested;

• Perform research as required.

Finance Support

• Gathers and coordinates invoices for payment and archiving;

• Assist with preparing and processing of expense reports;

• Assists with the preparation of timely and accurate entries as required in Accounting platform.

Core Competencies

• Service Orientation – Responding to client needs and internal requests;

• Communication - Effectively listens and communicates;

• Results Orientation – Continuously strives to meet or exceed organizational and departmental goals and objectives;

• Planning and Organizing – Responds to positional, departmental and organizational needs by effectively managing priorities and responsibilities;

• Networking and Relationship Building – Maintains positive productive working relationships;

• Adaptability – Responds positively to changing needs and conditions. 

Values

1. Trust

2. Learning

3. Be Nutty

4. Passion

5. Be Intentional

6. Celebrate

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Well, we could go on and write you a nice sales pitch but how about you check us out in action over these media and judge for yourself how awesome we are...

• https://microsites.hays.ca/jobs/macadamian/index.htm
• http://www.youtube.com/user/Macadamianglobal
• https://www.linkedin.com/company/macadamian/
• https://www.facebook.com/macadamianromania/
• https://twitter.com/macadamianlabs