MSC is a world leader in global container shipping. MSC Canada has been serving the Canadian market for over two decades, rapidly expanding our presence nationally to become the number one carrier. 

Our values are the beating heart of our business. They are the cornerstone of our company, supporting our vision, shaping our culture and establishing our future direction. 

The Event Coordinator provides the Hospitality team with guidance and support in organizing meetings, conferences, and events throughout the year for internal and external partners, making these gatherings consistently efficient, cost-effective, and memorable. This role demands a creative, business-driven mindset and lasting relationships with vendors. 

Key Accountabilities

• Coordinates with building management to ensure proper functioning of all building facilities, ensures the daily efficient operation of office spaces, including employee lounges, department desk moves, boardrooms, building maintenance, deliveries, and storage. (this overlaps events hosted internally)
• Accurately compile and organize data from various sources, ensuring all metrics are updated and correctly formatted in Excel spreadsheets for management review.
• Apply formulas, pivot tables, VLOOKUPs, and conditional formatting to analyze data and create comprehensive reports that support decision-making processes within the organization.
• Regularly audit and cross-check information in Excel reports against source data, promptly addressing any discrepancies to maintain the highest level of accuracy and reliability in all
• Additional duties as assigned by management to meet business needs. 
• A-Z of planning events (corporate/client/fundraiser/private functions etc.)
• Securing venues, planning out the Masterfile, allotted budget, theme, attendants, RSVP tracking, tracking cut-off dates, due payments, site visits, creating floor plans/layouts
• Taking lead communicating with our local vendors (coordinating, confirming details, payment methods etc.)
• Knowledge of performance monitoring methods for events and the ability to create reports to guide future event coordination improvements
• Research vendors and make selections based on their creativity, quality, and cost
• Book venues, schedule guests, draft and finalize contracts, and lock down day-of logistics
• Develop content for event materials and work with graphic designer to produce
• Hire personnel as needed across all functions of an event (ex: registration, setup, catering, audio/visual needs)
• Handle day-to-day administration of events and programs, including order placements, BEO reviews, vendor monitoring, attendee participation, registration counts, and issues resolution

All MSC Canada employees are expected to exhibit the MSC Values while exhibiting true customer centricity in all interactions with colleagues and customers alike.   

• College/Certificate completion in related field an asset.
• Ability to multitask and perform under pressure
• Ability to meet deadlines
• Soft skills such as empathy, active listening, critical thinking, problem solving
• Demonstrates outstanding interpersonal, time management and problem-solving skills.  
• Strong organizational skills and attention to detail.  
• Independent self-starter with the ability to work as part of a team.   
• Available for occasional work in the evening and weekends.  
• Valid driver's license required – and a vehicle (preferred).   
• Event planning experience preferred
• Proficient in MS Office
• Bilingualism (English and French) is a requirement.
• Proficient in Photoshop/illustrator, an asset

Great people who work hard and look out for each other because we’re a team—it’s that simple!

Just to name a few of our perks: 

• Flexible health and dental benefits coverage (for all permanent full-time roles).
• RRSP coverage with the Company matching a portion of employee contribution (for all permanent full-time roles).
• Tailored training program opportunities for employee development.
• Employee mentorship, leadership, and assistance opportunities.
• Employee referral incentive program.
• Community Involvement.
• Gym facility.
• Health & Wellness Program.

Hurry, and apply now!

MSC Canada is an equal opportunity employer, and we welcome and encourage applications from all interested parties. Accommodations are available, upon request, for those with a disability or medical need during any stage of the recruitment process. We thank all candidates for their interest in MSC Canada however, only those candidates selected for an interview will be contacted.