Established in 1984 as Midwest Air Technologies, Inc. (MAT Holdings, Inc.) is a $1.9 billion multi-national company with manufacturing operations, distribution centers and sourcing offices worldwide. The company’s core businesses include the production, sales and service of products in the fencing and hardware, automotive and power equipment sectors. MAT is a family of companies and products offering countless opportunities enabled by our global presence in 12 countries and 15,000 employees.

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices and supporting documents.  This includes scanning documents and ensuring the timely processing of incoming and outgoing mail.  Outgoing mail includes checks processed for payment to vendors.  This position also serves as the primary back-up for the receptionist. 

Principle Responsibilities

• Processes incoming mail and distributes mail. This involves: opening the mail, date stamping the invoice, forwarding to appropriate personnel for approval, ensuring back-up documentation and purchase orders are attached to invoices.
• Assists with check mailing, matches control number printed on check to actual check number, attaches remittance advice, record the check numbers mailed, put into envelopes and apply postage, answer queries about check mailing status.
• Scans vendor set-up change forms for new vendors or vendor changes
• Scan approved wire instruction forms
• Scans payment documents for Accounts Payable
• Maintains inter-company invoices daily (GRIE), saves PDF’s to specific folders on the shared drive from affiliates (DBI, RBI, MBI)
• Maintains ocean freight and brokerage invoices (GRIE), saves PDF’s to specific folders on the shared drive
• Locates customs form (Form 751) from broker’s invoices (E Besler) and saves to specified shared drive for processing by affiliates
• Provides as the primary back-up for our receptionist
• Assists Accounts Payable team during busy periods as requested
• Generates Purchase Orders as requested (office supplies)
• Other duties as requested.

Competencies:

• Results oriented with great attention to detail
• Ability to maintain a high level of trust; capable of handling sensitive information in a confidential manner
• Strong organizational skills and the ability to manage multiple tasks
• Thinks conceptually, proactively formulates potential solutions and follows them to implementation
• Fosters open communication; listens and responds to input and concerns expressed by others
• Values learning, wants to grow skills and improve knowledge
• Requires ability to manage multiple tasks and priorities
• Ability to communicate clearly on the telephone and in person

Education/Experience

• Bachelor’s Degree in Accounting or a related field, or combination of education and experience
• Minimum of 1 year experience
• Basic accounting skills required
• Proficiency in Microsoft Office applications, including Word and Excel
• Working knowledge of SAP a plus

All your information will be kept confidential according to EEO guidelines.