The Luxembourg System Integrator for Microsatellites & Aerospace Systems

LuxSpace Sàrl is a member of the OHB group family.

LuxSpace vision is to technologically enable the use of Space by players with great missions on Earth. Leveraging our flight heritage and our 15+ years hands-on experience, our team builds the vision by reshaping the way microsatellite solutions and Space based services are conceived, developed, and delivered.

LuxSpace focuses on:

• Complete microsatellite systems in the 20-200 Kg class
• Space systems and subsystems design, specification, procurement, manufacturing, integration, and testing. This includes structure, TT&C subsystems, electronics, Radio Frequency, power supply, AOCS, simulators, on- board software, GSEs and all major elements of satellites
• Satellite services and applications with a focus on Automatic Identification System (AIS) and Earth Observation (EO)

Our OHB LuxSpace Team is composed of highly skilled and motivated professionals having joined us from more than 15 countries.

LuxSpace offers a dynamic and challenging, multinational, open minded and innovative work environment with a cooperative management culture and flexible working time options.

LuxSpace is looking for motivated candidates to join for an exciting opportunity in a dynamic and growing business as:

HR Administration Specialist (m/f/o)

The role of HR Administration Specialist will cover all aspects of Human Resources administration over the full employee life cycle, and assist with day-to-day operations of the HR function and duties.

Typical tasks to be performed include:

Talent Acquisition & Mobility

• Contribute to full cycle of recruitment campaigns, onboarding, welcoming, orientation, integration of new team members
• Contribute to coordination, implementation of mobility solutions in cooperation with internal stakeholders and external providers
• Assist in visa, work permits and all related aspects
• Support and contribute as specialist in view of labor law, social security and tax regulations, immigration

Compensation, Benefits & Time

• Payroll preparation
• Support HR accounting
• Working time and leave administration
• Execute and administer relevant tasks in view of market stakeholders, such as social security, tax authorities and labour / employment agency.
• Support to HR analytics and controlling
• Support to promotion and mobility of personnel

HRIS, Coordination, Documentation & Data

• Administrative support and contact point for personnel
• Prepare contracts, agreements and all relevant documents and execute relevant tasks in collaboration with internal and external stakeholders
• Storage, administration and maintenance of personnel records and files
• Contribute to preparation and update of all relevant HR templates, guidelines, processes
• Data entries, administration and accuracy maintenance of master and variable data in HRIS and relevant systems
• Support HR reporting
• Administration and execution of offboarding process

Training, LMS, People Development

• Training and LMS administration and coordination
• Support people development measures and initiatives 

HR Projects, Excellence & Quality

• Support and contribute to HR projects such as for employee benefits, continuous improvement, employer branding and digitization
• Contribute to administration and improvement of existing tools and processes
• Support implementation of new tools and processes

General Tasks

• Assist and support the Head of Human Resources for all related topics
• Other tasks and duties assigned by manager(s)
• Temporarily or permanently performing other reasonable and equivalent duties.

Ideal candidate profile and qualities:

• 1 - 3+ years experience in similar position
• Education: Vocational training (apprenticeship), bachelor’s degree, or equivalent proven background in Human Resources administration
• Strong knowledge of tax, labor & social security laws for Luxembourg & cross border countries
• Good knowledge of payroll areas or experience as a payroll specialist would be a competitive advantage
• Good knowledge of recruitment areas or experience as a recruitment specialist would be a competitive advantage
• Working knowledge of mobility implementation with other EU countries is considered an asset
• Excellent sense of human resources policies and procedures
• Excellent command of MS Office Suite
• Working knowledge of Power-Bi or similar analytics is considered an asset
• Working knowledge of Inteclux Software Suite is considered an asset
• Willingness to learn new tools and systems
• Excellent sense of responsibility and confidentiality
• Structured hands-on work-approach
• Highly self-motivated and able to work autonomously
• Excellent problem-solving skills
• Excellent interpersonal skills
• Customer oriented thinking-approach
• Positive spirit to work and interface with a multinational team
• Sense of humor
• Readiness to work flexible where necessary in line with project needs and schedules
• Languages: Very good English skills (Business language, spoken and written) is a must, fluent in German (spoken and written) is a must, working knowledge in French considered a very strong asset

• In line with applicable (immigration) legislation, candidates must have an EU / NATO membership country citizenship, and possess all applicable work and residence permissions for Luxembourg. Documented evidence of eligibility will be required from the applicants as part of the recruitment process.
• In view of the nature of the work and job profile, candidates may undergo stringent reference and identity checks.
• Readiness and eligibility for LU / EU / NATO or other security clearance procedures is required from all candidates.

Work Environment:

• Dynamic, innovative, challenging
• Join our team of highly skilled and motivated professionals.
• Living and working in Luxembourg info: www.guichet.lu 

Framework Information:

• Permanent employment contract
• Full-time (40 h / week)
• Flexible working time options

Your Online Application:

• Please in English language
• Let us know your motivation
• Submit your Curriculum Vitae (Europass appreciated)
• Kindly include your salary expectations (EUR annual gross)

Please apply solely online via our LuxSpace Career Website. Thank you!