The Linux Foundation is the organization of choice for the world’s top developers and companies to build ecosystems that accelerate open technology development and commercial adoption. Together with the worldwide open source community, it is solving the hardest technology problems by creating the largest shared technology investment in history. Today, the Linux Foundation has over 2,000 corporate members from over 41 countries, including every single one the Fortune 100. The Linux Foundation has proudly created over $54B in shared technology value since its inception. 

Linux Foundation events are where open source developers, community leaders and business leaders meet to collaborate, learn and network in order to advance innovations that support the world’s largest shared technologies. As a core business unit of the Linux Foundation, the Event Team (composed of 40+ event management, sales and marketing professionals) manages over 150 global events and conferences each year, ranging from 50 to 20k attendees. We host in-person, virtual and hybrid events.

We’re looking for a highly-organized and results-driven Event Manager to join our team, working within our Event Services group who provide event management & operations as-a-service for open source projects and foundations hosted here at the LF. This position will be responsible for owning the production of dozens of events a year, ranging from board meetings to trade show activations at large 3rd party events to B2B conferences (in-person, hybrid and virtual) around the globe for open source developers and communities ranging from 200-2000 people. This position reports to an Event Director and directly manages a team of two, but will also work collaboratively with other event team members who manage registration, sponsorship deliverables, web, and content coordination.

The Event Manager is responsible for managing events from conception to completion, including developing and implementing event strategies mapping to each project and event’s specific goals and objectives, working closely with external stakeholders, sponsors, and third-party vendors.  Events include board meetings, conferences, and tradeshows.

The ideal candidate must be an event professional with a minimum of 7 years events experience and 2 years people management experience, strong strategic and tactical skills, and the ability to successfully execute events and programs, both on their own and with a team.

This position requires overnight and weekend travel to events both domestically and internationally (~30%).

What You Will Work On

• Work with the project ‘clients’ and stakeholders (project Executive Directors and staff, project board, marketing and technical committees, and internal cross-functional teams) to drive event strategy and successful execution, meeting goals and objectives. Requires strong project management skills and the ability to build consensus across groups of stakeholders.
• Plan, execute and manage all aspects of events and conferences including RFP/venue sourcing, contract review and negotiation, space planning, food and beverage, AV, production, exhibit design, internet, transportation, offsite reception coordination, registration, and more.
• Create event budgets, project plans, timelines, and to-do lists, ensuring clear communication with stakeholders and team members before, during, and after the planning process for seamless execution.
• Work closely with internal cross-functional teams, community planning committees, and clients for the successful execution of events and to meet event goals and objectives.
• Manage onsite execution of events, both domestic and international
• Manage tradeshow participation for internal clients including confirming sponsorship levels, finalizing booth details, placing orders, staffing, ordering marketing materials and swag, etc.
• Own and manage individual event budgets, with a focus on keeping events at or under budget, and finding ways to maximize event spend.  Responsible for reconciling event expenses and revenue in a timely manner post-event.
• Manage external vendor relationships, inclusive of negotiating budgets and contracts
• Directly manage two event planners/coordinators, with the ability to guide, coach, and mentor to grow their own careers
• Copywriting and proofreading of event content and materials including website, signage, conference guide, email newsletters, and event services client pitches

• BS/BA degree and minimum 7+ years of event management experience with hands-on experience producing industry leading, multi-faceted events with multiple touch points, and minimum 2+ years managing B2B conferences as a corporate planner
• Previous experience with the full responsibility of successfully executing a B2B conference with a minimum of 500 attendees with multiple tracks and multiple days 
• Event management without using an outside agency or DMC
• Previous experience working with stakeholders/clients to produce events
• Minimum 2+ years of experience in people management 
• Management of a hybrid event, including a virtual platform/component
• Strong project management skills, including planning, scheduling and communication
• Flexibility to adapt to changing priorities and new challenges
• Experience interacting with a wide range of clients - from C-level executives to technical programmers
• Adept at working on multiple projects and with multiple stakeholders at once, and able to prioritize and make the best use of time
• Thorough understanding of the event and meeting management process - conception to completion
• Meticulous organizational abilities and concise and effective verbal and written communication are required; high attention to detail
• Previous experience and/or desire to work remotely; ability to manage tasks, time and schedule with limited supervision
• Detail and deadline-oriented, with the ability to adapt to challenges and opportunities with a solution-oriented perspective; excellent strategic thinking and critical reasoning skills
• Creative, positive energy, self-directed, amiable, and composed under pressure; helpful and humble
• Client services and hospitality mindset 
• Strong computer experience - proven ability to pick up new programs and software quickly
• Requires overnight and weekend travel, both domestically and internationally, up to 30%

Skills That Are A Plus

• Copywriting, editing and/or proofreading skills
• Prior experience with Google Docs, Wordpress, Salesforce, Cvent, Asana as well as event technologies, virtual platforms and apps
• Virtual event experience
• Previous experience working remotely
• International event and/or travel experience

Perks

• Competitive salary
• Work with a respected, high performing team that works collaboratively and supports each other
• Travel around the world
• Outstanding health benefits
• Unlimited PTO
• 100% 401k match (up to IRS limit)
• Work from home, forever!
• ‘Flex Fridays’
• And more!

This position requires overnight and weekend travel to events both domestically and internationally (~30%).  This position is remote, and is open to applicants who can work North American time zone standard business hours.

The Linux Foundation is an all-remote-work organization that hires world-class talent. We are as passionate about providing a flexible and supportive work culture as we are about open-source software. Collaboration is in our DNA, and we pride ourselves on being able to work closely together while not being tied to an office. We offer exceptional benefits - e.g., top-of-the-line healthcare, unlimited PTO, Flex Fridays, and a 100% 401k match (up to the IRS-defined limit per year).

The Linux Foundation is an Equal Opportunity Employer. We value diversity and encourage anyone interested to apply! All your information will be kept confidential according to EEO guidelines.