The Linux Foundation is the organization of choice for the world’s top developers and companies to build ecosystems that accelerate open technology development and commercial adoption. Together with the worldwide open source community, it is solving the hardest technology problems by creating the largest shared technology investment in history. Today, the Linux Foundation has over 2,000 corporate members from over 41 countries, including every single one the Fortune 100. The Linux Foundation has proudly created over $54B in shared technology value since its inception. 

Linux Foundation events are where open source developers, community leaders and business leaders meet to collaborate, learn and network in order to advance innovations that support the world’s largest shared technologies. As a core business unit of LF, the Event Team (composed of 40+ event management, sales and marketing professionals) manages over 150 global events and conferences each year, ranging from 50 to 20k attendees. We host in-person, virtual and hybrid events. 

We’re looking for a highly-organized and results-driven Event Coordinator, Registration to join our team to produce over 150 events each year across the globe. This position reports to the Senior Event Manager, Registration & Operations.

The Event Coordinator, Registration will help the Linux Foundation Event Team continue to scale and deliver high quality, successful events for open source technology communities. As a core business unit of The Linux Foundation, the LF Event Team, composed of 40+ event management, sales and marketing professionals, manages over 150 events and conferences globally each year, ranging in size from 50 to 20k attendees. We host in-person, virtual and hybrid events, and returned to in-person events this September. In 2021, our events gathered over 90k attendees with 6k of those joining in person. 

What You Will Work On

• Assist Registration team in planning, managing, and executing registration for our events / conferences including launch, pre-event, onsite and post-event registration management, attendee communications, scheduling, shipping/ordering, virtual platform integration, and ongoing attendee/team inquiry support; ability to manage onsite registration for a small to medium event.

• Support the launch and maintenance of our Cvent registration forms and applicable webpages

• Assist the registration team in managing external vendor relationships, inclusive of negotiating budgets and contracts. 

• Assist the registration team in managing individual event budgets, with focus on keeping the event under budget and reducing costs while getting the most bang for the buck, including post-event invoice, reporting, billing, and financial close-out

• Work closely with internal cross-functional teams where areas overlap to meet event goals and objectives for successful execution of events.

• Manage the travel fund, visa request, and scholarship process and close-out for each event.

• Manage the registration event inbox and respond to attendee inquiries

• Proofread event materials including website, signage, attendee/speaker/sponsor communications.

Who We Are Looking For

• Prior Cvent Flex experience required

• BS/BA degree and minimum 2 years of event management experience (specifically, experience must be in one or more of the following areas: managing B-to-B conferences as a corporate planner, at a 3rd party event management firm/agency, or as a convention services manager at a hotel); Previous experience executing conferences without using an outside agency or DMC

• Prior experience working with a team to produce events

• Thorough understanding of the event and meeting management process – conception to completion. 

• Must have the ability to manage multiple projects/events in a fast-paced, multi-faceted, creative environment and must be able to work well under pressure

• Meticulous organizational abilities and concise and effective verbal and written communication are required; high attention to detail

• Ability to adapt to challenges and opportunities with a solution-oriented perspective; excellent strategic thinking and critical reasoning skills

• Creative, positive energy, self-directed, amiable, and composed under pressure; helpful and humble

• Client services and hospitality mindset 

• Strong computer experience; proficiency with Office, Google Docs, Adobe products as well as event specific softwares (scheduling management software, mobile apps) - previous experience with Slack, Asana, Basecamp a strong plus.

• Copywriting, editing and/or proofreading skills

• Basic HTML knowledge a strong plus

Skills That Are A Plus

• Virtual event experience

• Experience with Open Source Software and communities

• Previous experience working remotely

• Proficiency in a second language

• Basic HTML knowledge

Perks

• Competitive salary

• Work with a respected, high performing team that works collaboratively and supports each other

• Travel around the world

• Outstanding health benefits

• Unlimited PTO

• 100% 401k match (up to IRS limit)

• Work from home, forever!

• ‘Flex Fridays’

• And more!

This position requires frequent overnight and weekend travel to events both domestically and internationally. As our in-person events require COVID-19 vaccinations for participation, the position requires proof of COVID-19 vaccination. This position is remote, and is open to applicants who can work North America time zone standard business hours. In order to be qualified for employment in this role, final candidates must comply with the vaccination requirement or receive an approved accommodation.

The Linux Foundation is an all-remote-work organization that hires world-class talent. We are as passionate about providing a flexible and supportive work culture as we are about open-source software. Collaboration is in our DNA, and we pride ourselves on being able to work closely together while not being tied to an office. We offer exceptional benefits - e.g., top-of-the-line healthcare, unlimited PTO, Flex Fridays, and a 100% 401k match (up to the IRS-defined limit per year).

The Linux Foundation is an Equal Opportunity Employer. We value diversity and encourage anyone interested to apply! All your information will be kept confidential according to EEO guidelines.