The Linux Foundation is the organization of choice for the world’s top developers and companies to build ecosystems that accelerate open technology development and commercial adoption. Together with the worldwide open source community, it is solving the hardest technology problems by creating the largest shared technology investment in history.

Today, the Linux Foundation has over 2,000 corporate members from over 41 countries, including every single one the Fortune 100. The Linux Foundation has proudly created over $54B in shared technology value since inception. We’re growing at a phenomenal rate and we’re looking for top marketer’s to join our growing team.

We’re looking for a highly-organized and results-driven Senior Event Coordinator, Registration to join our team to produce over 150 events each year across the globe. This position reports to the Senior Event Manager, Registration & Operations.

What You Will Work On

• Assist Registration Manager in planning, managing, and executing registration for our events/conferences including launch, pre-event, onsite and post-event registration management, attendee communications, scheduling, shipping/ordering, virtual platform integration, and ongoing attendee/team inquiry support.

• Assist Registration Manager in overall Cvent account support and attendee database management, including reporting, templates, GDPR requests, integrations (Salesforce, Hubspot, virtual event platforms), monthly event billing, and annual billing/reporting.

• Assist the Registration Manager in creating and managing event project plans, timelines and to-do lists; capable of partnering with other members of the event team on larger events for execution. 

• Launch and maintain Cvent registration forms and applicable webpages; advise internal/external stakeholders on registration best practices, processes and procedures.

• Support managing the travel fund, visa request, and scholarship process and close-out for each event.

• Work closely with internal cross-functional teams where areas overlap to meet event goals and objectives for successful execution of events.

• Manage external vendor relationships, inclusive of negotiating budgets and contracts. 

• Manage individual event budgets, with focus on keeping the event under budget and reducing costs while getting the most bang for the buck.

• Copywriting and proofreading for event materials including website, signage, attendee/speaker/sponsor communications.

• Manage post-event invoice, reporting, billing, and financial close-out.

• Cvent Flex experience required

• Basic HTML knowledge a strong plus

• 4+ years of event planning experience with B2B events

• Thorough understanding of the event and meeting management process – conception to completion  - and prior experience working with a team to produce events

• Previous experience executing conferences without using an outside agency or DMC

• Prior experience working with a larger team to produce events

• Must have the ability to manage multiple projects/events in a fast-paced, multi-faceted, creative environment and must be able to work well under pressure

• Meticulous organizational abilities and concise and effective verbal and written communication are required; high attention to detail

• Copywriting, editing and/or proofreading skills

• Ability to adapt to challenges and opportunities with a solution-oriented perspective; excellent strategic thinking and critical reasoning skills

• Creative, positive energy, self-directed, amiable, and composed under pressure; helpful and humble

• Client services and hospitality mindset 

• Strong computer experience; proficiency with Office, Google Docs, Adobe products as well as event specific softwares (scheduling management software, mobile apps) - previous experience with Slack, Asana, Basecamp a strong plus.

Skills That Are A Plus

• Virtual event experience

• Experience with Open Source Software and communities

• Previous experience working remotely

• Proficiency in a second language

This position requires overnight and weekend travel to events both domestically and internationally (~30%). As our in-person events require COVID-19 vaccinations for participation, the position requires proof of COVID-19 vaccination. This position is remote, and is open to applicants who can work North America time zone standard business hours. In order to be qualified for employment in this role, final candidates must comply with the vaccination requirement or receive an approved accommodation.

The Linux Foundation is an all-remote-work organization that hires world-class talent. We are as passionate about providing a flexible and supportive work culture as we are about open-source software. Collaboration is in our DNA, and we pride ourselves on being able to work closely together while not being tied to an office. We offer exceptional benefits - e.g., top-of-the-line healthcare, unlimited PTO, Flex Fridays, and a 100% 401k match (up to the IRS-defined limit per year).

The Linux Foundation is an Equal Opportunity Employer. We value diversity and encourage anyone interested to apply! All your information will be kept confidential according to EEO guidelines.