Light & Wonder is the global leader in cross-platform games and entertainment. The company brings together 5,000 employees from six continents to connect content between land-based and digital channels with unmatched technology and distribution. Guided by a culture that values daring teamwork and creativity, Light & Wonder builds new worlds of play, developing game experiences loved by players around the globe. The company’s OpenGaming(tm) platform powers the largest digital-gaming network in the industry. Light & Wonder is committed to the highest standards of integrity, from promoting player responsibility to implementing sustainable practices. To learn more, visit lnw.com. 

Authentic Gaming is a supplier of Premium Live Casino software and services. With an established global presence, we offer the players of our B2B clients, premium, interactive, live-streamed games from exotic land-based casinos and live broadcasting studios. Our live casino games can be found on more than 200 websites, many of whom belong to leading Tier 1 online gaming operators. Core to Authentic Gaming’s ongoing success is our technology, a no legacy live gaming platform as well as our talented specialist team. The company employs 200 gaming professionals that are located in offices and studios in Malta, Slovakia and Spain.

Authentic Gaming is a player-centric company with a passion for creating the best mobile and desktop live casino products & experience.

Since November 2021, Authentic is part of Light and Wonder – a world leader in entertainment offering dynamic games, systems and services for casino, social gaming and online gaming. Light and Wonder offers the gaming industry’s broadest and most integrated portfolio of game content, advanced systems, cutting-edge platforms and professional services. Committed to responsible gaming, Scientific Games delivers what customers and players value most: trusted security, engaging entertainment content, operating efficiencies and innovative technology.

The Malta Studio Office Administrator has overall responsibility for the organisation and management of Authentic Gaming studio in Birkirkara. The overall objective of the role is to manage the facility's operations with accountability for the provision of a safe and secure working environment for employees and customers.  We are looking for a person who will make everyone feel part of the Authentic Gaming family and make coming to work fun and enjoyable.  

The position of the SOA is an office-based role because of the hands-on duties that are required (not available for remote)

• The person chosen will require to handle the storage and distribution of a large grocery order received every week
• Make sure that all breakrooms and AG studio areas are kept to a high standard and are pleasant for all employees to enjoy
• Liaising with the suppliers in case of vending, water, and coffee machine issues
• Stocking up the kitchens (sometimes picking up cups and mugs), and order office supplies
• Assisting the cleaners with any unexpected cleaning that is required within a tight deadline
• Liaising and resolving issues with Cleaners to ensure the studio areas are well kept and hygiene is up-to-standard following Management direction
• Ordering food for the team as planned and managing budget
• Ordering and organising installation for studio-related refurbishment
• Office duties – managing post and package deliveries, greeting and signing in customers and visitors
• Being the point of contact for all staff and visitors
• Coordinating all Travel related bookings 
• Manage the company apartment - communicate with the landlord when needed, book rooms, liaise with cleaners, coordinate laundry and stock basic needs for newcomers amongst others
• Processing invoices relating to office expenditure and keeping record of all expenses
• Liaise with our maintenance team with regard to day-to-day maintenance issues for the upkeep of studio areas
• Direct communication with StudioSeven and other third parties for any maintenance-related work;
• Managing the onboarding of new vendors with LnW processes
• Adding/removing individuals to/from our Bolt system
• Handling Induction-related tasks as well as merchandise for newcomers
• Communicating LnW facilities policies with the help of the Office Manager
• Assisting with events planning
• Assisting and managing team and company events, with the assistance of Marketing or other teams.
• Assisting to arrange the ‘Dealer of the Month’ event planning for the Studio team;
• Upholding ISO standards and looking for continuous improvements
• Security – security access system and enable/disabling passes with the LnW team.
• Review and handle processes Health & Safety requirements within the Studio; Conducting Evacuation routes etc.
• Other ad-hoc tasks

Knowledge, Skills & Experience 

• 1+ years of related experience in and a proven track record of facilities management on a multi-site level 
• Excellent communication and interpersonal skills. 
• Good IT literacy skills in MS Outlook, Word Excel, and PowerPoint. 
• Must be organised, and able to work on own initiative with a proactive and flexible attitude. 
• Able to multitask and prioritise, and able to liaise with all levels of internal and external customers.
• Strong evidence of effective management of vendors, and projects 

Person Specification  

• Proactive at highlighting issues, resolving day-to-day problems, and providing support to others 
• Self-motivated, driven by results, also seeking further improvements 
• Someone who understands the short-term but plans for the long-term 
• Ability to motivate others in a positive and enthusiastic way 
• Excellent judgement and decision-making when completing own work and fulfilling own responsibilities 
• Leads by example, is hands-on, and always shows a positive attitude 
• Very approachable and assertive  
• Ability to work in a fun, fast-paced environment, and to deliver tight deadlines 

Preferably the individual owns a vehicle as certain tasks may require travel for the collection and distribution of items that are needed immediately.

The working hours will be from 08:30 am till 05:00 pm, Monday to Friday (Full-time). In case of any company events or VIP visits, working hours may vary to help support the team.

We encourage and eagerly welcome all applications however only those selected for interviews will be contacted. 

What we offer:

• Full-time contract
• Competitive salary
• Challenging work, with award-winning products, in a dynamic, international team.
• Health insurance
• Professional and personal development
• Opportunities to progress within the company
• Company incentives

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