At LEO Pharma, we are at a pivotal point in our transformation journey to advancing medical dermatology by developing new biologics, in a mostly unexplored therapeutic area in the world today.

Every day, we seek inspiration from people living with atopic dermatitis. We are passionate about identifying and addressing their greatest health needs, to both advance medical dermatology and help them live fulfilling lives. ​

Our aspirations are to create an impact through our dermatology expertise and to enhance lives of atopic dermatitis patients. These inspirations are encapsulated in our perpetual quest for the best talent.

Are you ready to pioneer together with us? LEO Pharma is looking for the Bio-Dermatology Business Unit Coordinator who will be an integral part for the successful launch of our new product for the atopic dermatitis. 

Working at LEO Pharma:

Reporting directly to the Bio-Dermatology Business Unit Director you will be part of a collaborative and innovative community of like-minded specialists connected by mutual respect; a caring culture; and our deep-rooted commitment to advancing the progress of biologic solutions within atopic dermatitis worldwide. Driven by dedication, ambition and agility, we apply our deep knowledge in dermatology and a focus on long-term results. 

About your team:

You will join a highly motivated team – competing with the biggest pharmaceutical brands – inspiring one another with bold new ideas, expertise and knowledge to surpass our current size and reputation. With each step of the journey, you will see the impact of your contributions as we flourish and transform into a global leader in medical dermatology 

About the Job:

The Bio-Dermatology Business Unit Coordinator provides strategic administrative and project coordination support to the Business Unit Director and the Bio-Dermatology Department. This position is integral to the day to day operations of the Bio-Dermatology Department; supporting and managing operational process and creating a streamlined environment where the management team can successfully align with the LEO Pharma Strategic plan.

Key Responsibilities:

• Provide the Bio-Dermatology Business Unit Director with ad hoc administrative and project support as required (including but not limited to booking flights, expenses, registration for conferences, PowerPoint, graphs/chart, supporting team meetings such as agenda and actions)
• Provide the Bio-Dermatology Business Unit Director with ad hoc administrative and project support as required
• Working with the Bio-Dermatology Patient Support Manager to manage patient service vendor related activities, payments or Compassionate Use Program (CUP) within SOP requirements for LEO Pharma Canada.
• Product management; ensure warehouse sample and marketing material inventory is current, has adequate stock, arrange for distribution of materials as required, collect inventory from employees.
• Collaborate closely with the Bio-Derm team for all logistics and planning for the launch related and other department/company meetings as necessary. Including updating various trackers for data as appropriate.  
• Responsible for the real time and accurate updates to the Bio-Dermatology Sales Representative Roster.  Ensure all appropriate systems/people are updated with new information, including but not limited to warehouse, courier systems, mailroom mailboxes, labels for mailing, etc.
• Responsible for the consolidation of Regional Representative budgets; Follow up with Bio-Dermatology Specialty Representatives for spend within their specific territory and consolidate for reporting.
• Support the onboarding of new and returning Employees; create updated new hire kits and distribute to all new bio-dermatology field employees, and preparing relevant department/ all Company related announcements for Bio Derm team. For HO based employees, assist with office set up, department orientation.
• Provides administrative support to the Bio-Dermatology Marketing team as required, including but not limited to catering, meeting coordination, follow up, collect and file consultancy or advisory board contracts, complete vetting and vendor set up for PSMs and payment processing, processing invoices and create Purchase Orders. 
• Work with other Administrative staff to arrange/coordinate meetings/conferences (Annual National Summit, Dermatology Regional Meetings, Launch Meetings, etc.) as required with external and internal customers/partners; including site procurement, agenda preparation, travel, hotel, catering, audiovisual, team building, and complex dissemination of final invoices (i.e., hotel total cost allocation by departments based on attendees). 
• Maintain/update Outlook mail groups for all of the Bio-Dermatology teams using MS Forefront Identity Manager. 
• Maintain department filing and databases, including vacation tracking. 
• Aid the bio-dermatology sales force with virtual OLA logistical support (evaluations via survey monkey, platform support and workflow)

• 1 to 3 years of experience in an administrative support position
• Bilingual (English and French) is an asset
• College Diploma in Business Administration or equivalent program and/or experience an asset
• High standards of ethics and confidentiality to handle sensitive information
• Intermediate level computer skills; comfortable working in a windows environment using the Microsoft Office products, specifically the Excel and Word programs
• Highly organized with strong attention to detail
• Exceptional written and verbal communication skills