Lan Pya Kyel Association (“LPK”) is a non-profit, non-political and non-sectarian organization. It is local organization in Myanmar. LPK is currently providing full comprehensive package of HIV prevention and treatment to vulnerable populations particularly, sex workers and men who have sex with men and Transgender Women. Organization has been implementing HIV and related programs throughout the country for the past 20 years with the name of “TOP”.  Lan Pya Kyel is now inviting applications to fill the following position:

Administration

• Provide administrative and logistical support to ensure the smooth implementation of project activities i.e. for training events, workshops, forums, etc; as according to the planning.
• Conduct the hotel booking and travel allowance for the staffs coming for the training to the HQ.
• Support Procurement and Admin Officer to maintain the inventory list of Fixed Assets and Office Supplies LPK sites.
• Perform as Fixed Assets and Office Supplies Handler of LPK Yangon.
• Assist and manage to have in time write off process of fixed assets and office supplies.
• Support in all contract management (Lease, Service Agreement and Consultant Hiring, etc.,)
• Prepares renewal of administrative documents, such as clinic registration, vehicle registrations and follows up process.
• Check the usage of the motorcycle, vehicles and generator record biweekly.
• Responsible for reporting process of vehicles, generator, assets and inventory list of LPK Yangon.
• Security Management - Focal person must check the security logbooks regularly and need to sign after checking, assigned security person need to fill duty logbook and guest record book correctly, spot check should be made.
• To provide coordination and collaboration with Operations, Finance, Warehouse, and Human Resource team.
• Coordinate with the field site focal person to get the admin related reports on time.
• Develops and maintains an efficient filing system.

Procurement

• Prepares monthly procurement plan for office and kitchen supplies and gets it verified by Procurement and Admin Officer, and liaises with Assistant Procurement Officer and follows up on order processes, keeps record of all orders and ensures the right items are procured as planned.
• To provide procurement request form (PRF) process and all contract management (Lease, Service Agreement and Consultant Hiring, etc.).
• Reminds Procurement and Admin Officer/ Line Manager to negotiate contract renewals in time.

Financial Management

• Submits advance requests & taking cash from Finance Unit to purchase kitchen supply, stationeries and office utilities bill, sometimes training/meeting/workshop advance.
• Prepare expenses reports checked by Procurement and Admin Officer and submits it to Finance Unit.
• Prepares & gives some inputs for quarterly budgets requested by Procurement and Admin Officer.
• Handle the submission process for part-time staff payments to the Finance Unit.
• Responsible for submitting the monthly and rental payments to the Finance Unit.
• Perform as petty cash handler and control the cash flow to have cost effective process under supervision of Procurement and Admin Officer.

• Any graduate with 3 years’ experience in admin, logistic and procurement.
• Must have the ability to follow many different tasks.
• Must have knowledge of Finance, Procurement and Admin guidelines.
• Must have a good practical sense (ability to make small repairs, maintain small assets).
• Good spoken and basic written English, good computer skills.
• Must be able to keep accurate and up to date records.
• Must be able to understand good communication skills and effectively    communicate.
• Must be a good team player.

09 969906289, 09 250168734