Ladd Dental Group has been providing the highest quality dental care across Indiana communities for over 40 years! By taking our talent and experience, and combining it with our top-tier team of dental professionals and business support staff, we are able to deliver our patient-centric model of care to communities that would otherwise go underserved with out compromising on care quality or patient experience, all at a great value for patients.

The Executive Assistant performs a wide variety of tasks in support of the executive leadership of the company, with a particular focus on assisting the Finance department with the day-to-day financial operations of the company.

• Working closely with the Finance Director to ensure smooth operation of all finance matters
  • Daily Cash
  • Bank Reconciliation
  • Processing Accounts Receivable
    • Enter production into Growth charts
    • Enter deposits from bank into QuickBooks
    • Send out billing statements for Five Star each month by the 10th
  • Processing Accounts Payable
    • Enter payables into QuickBooks for all entries
    • Balance vendor statements each month
    • Print and stuff payables to send out
    • Process refunds to patients/insurance companies
• Assisting Finance Director
• Assisting HR Director
• Assisting CEO
• Assisting in the production of financial statements and applications, preparation of spreadsheets, reports, and correspondence as required
• Checking, correcting, and maintaining a variety of financial and other business records and documents
• Updating financial spreadsheets with daily transactions
• Planning, organizing and managing own workload to ensure your contribution to the company’s monthly financial reporting process is achieved in a timely and accurate manner

Education/Certificates/Licenses/Training/Registration Requirements

• High School Diploma/equivalent (GED) required
• Must be able to operate a computer and be proficient in Microsoft programs including but not limited to Excel, Access, Outlook, and Word
• Must be able to learn other software programs required by the department
• Must be able to do basic accounting and mathematical computations with a high degree of accuracy
• Must have the ability to handle multiple interruptions and adjustments to priorities throughout the day
• Must have the ability to communicate effectively with diverse individuals and to handle calmly and efficiently situations ranging from routine and emergency
• Must have exceptional organizational ability (very important)
• Must be detailed oriented (very important)
• Must be able to multi task

Physical

Ability to sit at a workstation for extended periods.

Use of Tools

Standard office equipment, including but not limited to, personal computer, multi-line telephone system, fax machine, copier, postage machine, and calculator.

WORK ENVIRONMENT: Most of the work is performed in a fast-paced office setting with frequent interruptions.  Some of the work may be performed at any of the SigNet offices.

EQUAL EMPLOYMENT OPPORTUNITY POLICY: Ladd Dental Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This job description is subject to change without notice depending on the needs of the organization.

All your information will be kept confidential according to EEO guidelines.