Campus Manager, Silicon Valley

  • Full-time

Company Description

Founded in 2002, La Scuola International School – the only Reggio Emilia inspired, International Baccalaureate (IB) and Italian language immersion school in the world – is serving the Bay Area with two San Francisco campuses (Preschool - Grade 8), and one new campus in Silicon Valley (Preschool - Grade 1).  Our mission is to inspire brave learners to shape the future. Every day, it’s the students at La Scuola who ask provocative questions and lead their learning across languages, across cultures, and across subjects.  To learn more, please visit us at 

La Scuola International School is accredited by NAIS, CAIS, WASC and CIS and is one of two Italian schools recognized by the Italian government in the United States.

We believe our community thrives through diversity of backgrounds, perspectives and realities. Only through a persistent drive to listen and learn from one another, create and promote equitable opportunities and to continue to reflect and evolve will we be able to establish systems which will address the needs of the one and the many.

Job Description

The Campus Manager is an integral representative of La Scuola and serves as the frontline manager for the campus.  The Campus Manager oversees, coordinates, organizes and performs the day-to-day administrative, logistical and operational functions of the campus. The individual serves as liaison between faculty, staff, children, parents and the community. In collaboration with the Leadership Team the Campus Manager ensures compliance with all of California Childcare Licensing and State Laws, Title 22 regulations, city fire code, and other safety/security regulations. 

Duties will be generally in the area of managing the administrative office and front desk, including helping in student drop-off, pick-up, and breaks when needed, supporting the Early Childhood Director, COO as needed, overseeing basic scheduling, hiring and administration functions, meeting licensing and facilities needs of the Silicon Valley Campus. Individual collaborates closely with the Director of Facilities to ensure construction and renovation timelines are met in a timely manner.   Other duties as may be assigned by the Early Childhood Director or COO as needed.

Individual effectively communicates in oral and written form, establishes and maintains a variety of complex, privileged and sensitive files and records and establishes and maintains cooperative working relationships with contractors, vendors, government regulators and others. This individual is the primary contact for the Palo Alto campus and fields inquiries to the appropriate department/person as needed. 

Applicants should be strong team players, and be very proactive, open minded and flexible.  This position will report to the Early Childhood Director.

Essential Job Duties and Responsibilities

  • Oversees, coordinates, organizes and performs the day-to-day functions needed for the smooth operations of the campus and school office; provides leadership at school administrative activities in the absence of a Leadership Team member.
  • Coordinates with staffing / subbing agencies to ensure campus is staffed, works with faculty to ensure appropriate coverage in each class and steps in if necessary
  • Supports student enrollment process in collaboration with Admissions team; assists parents with proper completion of forms if needed; orients new families and students to the school when needed
  • Works with Director of Facilities to ensure timelines are met and site facilities are maintained and improved. 
  • Works closely with facilities assistants on site to ensure site is well maintained and meets high expectations for staff and families.
  • Assist in managing the on-site food program (including communications and tracking of allergies and dietary restrictions).
  • Pursues Early Childhood Education classes to acquire site supervisor permit, a licensing requirement
  • Manages event flow and preparation, supervises/delegates arrangements for major school events, including, but not limited to: scheduling/notifying staff and community of events, making arrangements for refreshments and/or catering, completing set-up and clean-up or ensuring it is arranged, overseeing parent volunteers in relation to events, preparing materials with the support of other members of the administration
  • Prepares materials for a variety of meetings (staff, committees, etc.), schedules appointments
  • Maintains and updates office files including student records and family rosters; enters, maintains and updates data in a variety of databases; runs reports as needed
  • Compose and edits communications including letters, bulletins, newsletters, memos, agendas and other documents as assigned
  • Provides assistance to staff including providing various student information, assisting with field trips, completing forms, etc.
  • Opens mail and receives packages daily and distributes to staff
  • Answers the phone, take messages as needed
  • Supports with Summer Camp as needed
  • Supervises students sent to the office for disciplinary actions/health reasons
  • Performs health-related duties in the absence of the Early Childhood Director such as: administers first aid to students and staff; dispenses medication according to prescription instructions; notifies parents of ill or injured student
  • Oversees facilities daily in conjunction with the Director of Facilities; schedules maintenance and repairs as needed
  • Ensures that the office is kept clean and tidy; organizes and restocks office and coffee supplies
  • Arranges for repair and maintenance of IT equipment as needed
  • Ensures that all safety and security systems are fully functioning
  • Recommends and implements process changes to drive efficiency
  • Effectively communicates and escalates potential issues appropriately



  • Experience working in a school or with young children preferred
  • Interest in Early Childhood Education a plus
  • Native-like fluency in English, Italian and Spanish preferred
  • Exceptional personal, organizational and communication skills, flexibility and the ability to prioritize tasks. 
  • Ability to relate effectively with a diverse community, including staff, students, and parents. Demonstrated ability to work with a wide variety of community groups and organizations.
  • Integrity, discretion, the ability to maintain all information strictly confidential and commitment to the mission of La Scuola are a must.
  • Display initiative, internal motivation, a willingness to take on responsibilities beyond those explicitly defined, and an ability to learn new and established procedures; work independently and manage the front office; perform duties effectively with many demands on time and constant interruptions
  • Ability to learn, interpret and explain rules, regulations, policies and procedures
  • Quickly learn school emergency procedures; assure the safety and welfare of students and staff including performing health-related duties as assigned
  • Establish and maintain cooperative working relationships, be a team player

Additional Information

Must be authorized to work in the U.S. Prior to beginning work and as a condition of employment in order to comply with the law, all employees must provide documentation to prove eligibility to work in the United States.

In addition, the final candidate will need to pass both Criminal Justice Department and Federal Bureau of Investigation Fingerprint Clearance and a physical exam, and provide a recent copy of a negative TB test and other immunization records.


Position receives excellent benefits, including medical, vision and dental coverage. The school also offers group life insurance, employer-matched retirement, long-term disability insurance and commuter benefits for full time employees. Other fringe benefits include PTO, paid holidays, daily warm lunch and outstanding professional development.

Estimated annual salary range: $65,000-$70,000 depending on credentials, qualifications and experience.
To be considered for the position, please apply here with your resume, a cover letter explaining your interest in the position and three professional references, including from your most recent supervisor(s).

To learn more, visit 

Non-Discrimination Policy

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at La Scuola will be based on merit, qualifications and abilities. La Scuola does not discriminate on the basis of race, color, religion, sex, national origin, age, ancestry, citizenship, sexual orientation, gender identity, pregnancy, childbirth or related medical condition, marital status, veteran status, physical or mental disability (actual or perceived), medical condition, genetic characteristics, political affiliation or any other characteristic protected by state, federal or local law. This policy governs all aspects of employment, including hiring, job assignment, compensation, discipline, termination, layoff, promotion, transfer and access to benefits and training. If you feel you may have been discriminated against on the basis of sex or would like more information, please contact Dani Sollberger, COO, by email or 415-558-9006 or by mail at 728 20th Street, San Francisco, CA 94107.