Director of Facilities

  • Full-time

Company Description

Founded in 2002, La Scuola International School – the only Reggio Emilia inspired, International Baccalaureate (IB) and Italian language immersion school in the world – is serving the Bay Area with two San Francisco campuses (Preschool - Grade 8), and one new campus in Silicon Valley (Preschool - Grade 1).  Our mission is to inspire brave learners to shape the future. Every day, it’s the students at La Scuola who ask provocative questions and lead their learning across languages, across cultures, and across subjects.  To learn more, please visit us at 

La Scuola International School is accredited by NAIS, CAIS, WASC and CIS and is one of two  Italian schools recognized by the Italian government in the United States.

We believe our community thrives through diversity of backgrounds, perspectives and realities. Only through a persistent drive to listen and learn from one another, create and promote equitable opportunities and to continue to reflect and evolve will we be able to establish systems which will address the needs of the one and the many.

Job Description

The Director of Facilities is responsible for developing and executing systems and procedures to promote and ensure the safety, maintenance, development, cleanliness, and upkeep of the school campus(es) in compliance with current safety standards and policies and school strategic goals.

This individual maintains the school’s physical buildings and manages all building maintenance, campus grounds and custodial staff. The role requires the ability to work independently to move projects forward with momentum, accuracy, integrity and always keeping the child at the center of school initiatives. This position collaborates closely with the Business Office on budgetary and contractual matters, with Campus Administration on daily campus operations and with the Head of School and Leadership Team on strategy as needed.

Essential Duties and Responsibilities

The Director of Facilities will:

  • Manage the physical operation of the entire school and its programs.
  • Manage the careful maintenance of buildings, grounds and cleaning programs that keep the school’s appearance in exemplary condition.
  • Oversee all aspects of day-to-day facilities operational management
  • Provide strategic campus planning support
  • Manage a team of facilities assistants, technicians and custodians.
  • Ensure facility readiness for day-to-day operation as well as frequent special events. 
  • Coordinate projects around the school calendar including supporting third party facility rentals as well as after school, weekend, and summer programs.
  • Work closely with school Leadership, Campus Managers, custodial and kitchen staff and facilities assistant within the facilities department.
  • Arrange bids and develop specifications for all outside contractual work as needed.
  • Oversee the work of all outside contractors to ensure compliance with contractual agreements and budgetary restrictions; oversee and vet invoices and purchase orders
  • Ensure completeness and correctness of invoices and project estimates.
  • Coordinate payment of invoices with the Business Office
  • Assume responsibility for other projects as assigned by the Head of School.
  • Collaborate with the Leadership Team, owner representative and other third parties as needed on construction-related projects/activities within La Scuola properties.
  • Stay up-to-date on all required environmental, health, and maintenance standards as required by law and work with the COO to ensure compliance with all regional, state, and federal regulations and laws as they impact the school.
  • Assist HR team in providing emergency preparedness training and resources to personnel and students; Execute and oversee crisis management plan, including fire, earthquake, and lockdown drills.
  • Work with CFO on managing risk for the school, including assessing and managing the risk at the school and ensure the health and safety of students, personnel and visitors in their use of facilities.
  • Ensure that all safety and security systems are fully functioning; work with the COO on logistics of school’s crisis management plan.
  • Recommend and implement process changes to drive efficiency.
  • Effectively communicate and escalate potential issues appropriately.
  • Perform other related duties and assist office staff as assigned


  • Bachelor’s degree
  • Prior experience in an educational or similar institution
  • Demonstrated success in managing facilities
  • Strong supervisory, organizational, technical, and analytical skills
  • Proven success developing and balancing an annual budget
  • Strong interpersonal and communication skills, both written and verbal in English and Spanish preferred

Basic Skills, Knowledge and Abilities Required

  • Exceptional personal, organizational and communication skills, flexibility and the ability to prioritize tasks. 
  • Ability to relate effectively with a diverse community, including staff, students, and parents. 
  • Demonstrated ability to work with a wide variety of community groups and organizations. 
  • Integrity, discretion, the ability to maintain all information strictly confidential and a commitment to the mission of La Scuola are musts.
  • Problem solver with a high degree of diplomacy

Knowledge of:

  • Modern office practices, procedures and equipment
  • La Scuola’s mission, org chart, operations, policies and objectives
  • State Laws, codes, rules and regulations including State Licensing protocols and guidelines
  • Record-keeping techniques, filing systems and information management
  • Oral and written communication skills
  • Interpersonal skills using tact, patience and courtesy
  • Basic first aid

Ability to:

  • Time management and prioritization skills; perform duties effectively with many demands on time and constant interruptions
  • Meet schedules and deadlines
  • Learn, interpret and explain rules, regulations, policies and procedures
  • Quickly learn school emergency procedures; assure the safety and welfare of students and staff including performing health-related duties as assigned
  • Adaptability, flexibility, and the ability to maintain grace under pressure.
  • Operate a variety of office machines and equipment
  • Work independently; anticipate, plan and organize work
  • Problem solving and judgment skills
  • Be a team player
  • Establish and maintain a variety of complex, privileged and sensitive files and records
  • Make arithmetical calculations with speed and accuracy
  • Maintain confidentiality with discretion
  • Establish and maintain cooperative working relationships

Additional Information

Must be authorized to work in the U.S.

La Scuola may be able to offer a teachers exchange visa for 3 years, for teachers with a BA in Education / Pedagogy / teaching credentials in their country of origin AND a MINIMUM of two years of teaching experience in a primary/elementary school.

Prior to beginning work and as a condition of employment in order to comply with the law, all employees must provide documentation to prove eligibility to work in the United States.

In addition, the final candidate will need to pass both Criminal Justice Department and Federal Bureau of Investigation Fingerprint Clearance and a physical exam, and provide a recent copy of a negative TB test and other immunization records.


Position receives excellent benefits, including medical, vision and dental coverage. The school also offers group life insurance, employer-matched retirement, long-term disability insurance and commuter benefits for full time employees. Other fringe benefits include PTO, paid holidays, daily warm lunch and outstanding professional development.

Estimated annual salary range: $95,000 - $105,000 depending on credentials, qualifications and experience.
To be considered for the position, please apply here with your resume, Letter of Intent and three references.

To learn more, visit 

Non-Discrimination Policy

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at La Scuola will be based on merit, qualifications and abilities. La Scuola does not discriminate on the basis of race, color, religion, sex, national origin, age, ancestry, citizenship, sexual orientation, gender identity, pregnancy, childbirth or related medical condition, marital status, veteran status, physical or mental disability (actual or perceived), medical condition, genetic characteristics, political affiliation or any other characteristic protected by state, federal or local law. This policy governs all aspects of employment, including hiring, job assignment, compensation, discipline, termination, layoff, promotion, transfer and access to benefits and training. If you feel you may have been discriminated against on the basis of sex or would like more information, please contact Dani Sollberger, COO, by email or 415-558-9006 or by mail at 728 20th Street, San Francisco, CA 94107.