Office Manager - Active Clearance Required

  • Livermore, CA, USA
  • Full-time
  • Job Code 1: A01.1 Business Operations Spec 1
  • Job Code 2: A01.2 Business Operations Spec 2
  • Organization: Engineering
  • Category: Administrative
  • Security Clearance: Active DOE Q clearance (or active Top Secret clearance)
  • Pre-Placement Medical Exam: A job-related pre-placement medical examination may be required
  • Pre-Employment Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
  • Position Type: Career Indefinite
  • Referral Bonus: Not applicable

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.

Job Description

We have multiple openings for Office Manager to work in a dynamic and fast-paced environment. You will be a member of the Division Administrative Management Team. These positions are in the Defense Technologies Engineering Division (DTED), within the Engineering Directorate. DTED provides support to Weapons and Complex Integration (WCI) Programs.

These positions will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level. 

In this role you will 

  • Oversee and manage the day-to-day administrative operations of work areas; assess administrative needs and develop and implement actions to resolve day-to-day issues.
  • Participate in planning, decision-making, and development of administrative processes, as part of the management team.
  • Serve as working supervisor for administrative staff to include: direct and assign assignments, provide input in hiring process, provide training and mentoring, write performance appraisals, and provide rank and salary recommendations to the Division/Program Administrator.
  • Research, analyze, establish, and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations.
  • Represent Administrative personnel in day-to-day administrative issues to gather, clarify, and disseminate information and to coordinate activities.
  • Implement office procedures and practices; review and/or revise existing practices and procedures; serve as point of contact regarding administrative requests.
  • Perform other duties as assigned.

Additional job responsibilities, at the A01.2 level 

  • Oversee staff development, provide coaching and feedback on a regular basis.
  • Review, execute, and administer a variety of personnel related activities to include: training matrices, clearance justification/waivers, various employee memos, etc. and Initiate or oversee various monthly reports; analyze results and report to management.
  • Serve as back up to the DTED Division Administrator and/or DTED Personnel Administrator in administrative aspects and serve as an interactive/participating member of the division management team.
  • Collaborate with fellow Engineering Office Managers in the areas of personnel administration and special projects related to administrative activities, i.e., performance appraisals, team building, training, etc.

Qualifications

 

  • This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
  • Effective leadership and team building skills.
  • Effective decision-making and analytical skills necessary to independently advise, resolve, recommend, and approve appropriate actions to implement solutions.  
  • Experience coordinating multiple work activities and multi-faceted internal processes.
  • Effective interpersonal skills with the ability to handle sensitive and confidential issues with tact, discretion, and mature judgment.
  • Ability to lead administrative projects effectively and ability to understand, interpret, and apply operational related policies and procedures.
  • Effective organizational and attention to detail skills, flexibility, and ability to prioritize multiple and complex tasks, often with conflicting priorities and deadlines with numerous and frequent interruptions.
  • Understanding of basic principles of personnel administration, policies and procedures, and of HR compliance requirements.
  • Effective written and verbal communication skills; advanced organizational skills, attention to detail, accuracy, and follow through.
  • Advanced knowledge of personal computers and associated software including MS Office applications; experience creating and maintaining complex Excel spread sheets.

Additional qualifications at the A01.2 level 

  • Experience leading and supervising non-exempt employees and team building.
  • Experience coordinating multiple work activities and multi-faceted internal processes and the ability to assess workforce needs.
  • Effective communication skills necessary to effectively explain, present, direct, negotiate, and influence others, and resolve difficult and sensitive issues using creative problem-solving skills and progressive discipline strategies.
  • Experience interacting with all levels of personnel internal and external, while exercising a high degree of discretion, mature judgment, and tact in handling personnel issues of a sensitive nature.

Qualifications We Desire

  • Experience with LLNL administrative software and platforms.
  • Experience working in a classified environment
  • Knowledge and experience interpreting and implementing LLNL policies, procedures, and practices.
  • Experience maintaining and updating internal websites.
     

Additional Information

Why Lawrence Livermore National Laboratory?

  • Included in 2021 Best Places to Work by Glassdoor!
  • Work for a premier innovative national Laboratory
  • Comprehensive Benefits Package
  • Flexible schedules (*depending on project needs)
  • Collaborative, creative, inclusive, and fun team environment

Learn more about our company, selection process, position types and security clearances by visiting our Career site

Security Clearance

LLNL is a Department of Energy (DOE) and National Nuclear Security Administration (NNSA) Laboratory. Most positions will require a DOE L or Q clearance (please reference Security Clearance requirement). If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. An L or Q clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted. For additional information please see DOE Order 472.2.

Pre-Employment Drug Test

External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

Equal Employment Opportunity

LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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