Hours or Work08.30 – 5.00 (can be negotiated)

Job Role

·This position covers a wide range of responsibilities covering all aspects of office work and procedures but mainly focusing on General Company Administration and export shipping and documentation

Key tasks

Employees – Personnel Files and records, Salaries, Healthcare, Pensions, Holidays, SMP, SSP, P11D, P35, P45

Purchase Ledger – Check purchase chemical invoices, enter data chemicals and overheads, Photocopy Purchase invoices and send to France), raise payments (mainly electronically), Aged reditors, Liaise with Creditors.

Imports – Liaising with freight forwarders – paying import duty and VAT

Sales Commission – enter data on systems, maintain analysis, raise payments,

Bank – 3 accounts GBP + USD + Euro, Cash flow, Cheques, International Payments, Currency adjustments, Bank Transfers, Loan Repayment.

Petty Cash – Sales persons, Warehouse, General

Salesman’s Expenses – Check and reconcile expense forms, enter date

EC Sales – Complete Form

Management Accounts – Purchase Ledger, Sales Ledger, Accounts, Journals, Depreciation, Aged Debtors, Aged Creditors, Trail Balance, P/L, Balance Sheet.

Sales Admin – Credit Insurance, overdue accounts.

Stock – Assist in reconciling the stock figures

VAT – Reconciling the Figures + VAT 100 Form

Sales Ledger – International Receipts, Currency Adjustments, Credit Invoices

Stationary – ordering maintaining stock

IT – Server back-up troubleshooting – liaising with I.Y. Support

HM Customs VAT Certificates – reconcile to enter data.

Intrastat Reports Arrivals, Departures,

Export – Manager Export Supervisor, Proforma Invoices, L/C’s checking terms and conditions, Liaising with Production for dispatch, Export Invoicing and Packing List, Certificates of origin, Documents to Bank, Liaising with Shippers, acquiring best shipping rates.

Miscellaneous – Minutes of meetings (disciplinary etc.), proof reading important correspondence

Key results/objectives

To ensure the smooth running of the admin office and shipping department

Responsible for staff/equipment