New Business Executive Assistant
- Full-time
Company Description
Kaelo provides essential healthcare solutions ensuring the physical and psychosocial wellbeing of all South Africans towards lasting social change.
Job Description
Accountable for performing a wide variety of administrative functions, analytical and research duties. Duties performed require considerable confidentiality, initiative, tact, and mature and independent judgment. This role requires adaptability, dependability as well as accountability. Good judgment and decision making. Always being aware of any sensitivities. There is a high level of self-management but most importantly requires a high level of professionalism and self-discipline. As support to Business Development Consultants, responsible for new business and distribution development, administration, marketing activities and query resolution. They also ensure that the new business administration is managed and measured.
Qualifications
Key Outcomes
Administration
- Arrange calls and meetings
- Compose correspondence
- Human Capital Management and admin support for the business team
- Source and purchase corporate gifts
Travel and Event Management
- Book and schedule all travel arrangements for Sales Team
- Assist with the planning and implementation of Kaelo functions incl. Regional meetings, company and client events, CSI initiatives etc.
Governance
- Minute meetings, forums and committees ensuring risks, actions, issues and decisions are documented
- Gather feedback on outstanding action items
Planning and Reporting
- Facilitate internal communications (distribution of information and schedule of presentations)
- Compile reports
- Prepare presentations
Financial and Budget support
- Credit card claims and reconciliations
- Manage / order stationary
- Management accounts presentations and support
- Finance and payroll support for these business areas
Business Development
- Build relationships with the business development consultants and their stakeholders
- Analyse client experiences
- Identify needs and gaps
- Identify opportunities
- Provide client solutions
- Provide new business solutions
- Ensure new business targets are achieved
- Ensure an adequate pipeline of new client business opportunities are generated and administered to ensure service levels are met and maintained
- Establish, maintain and support the business development consultants and their clients
Manage and Maintain Intermediary Relationships
- On-board, educate and train new intermediary
- Maintain intermediary relationship information and administration requirements
- Build / nurture intermediary relationship
- Service and manage end to end escalations
- Work with operations to resolve end to end processes
PERSON DETAILS : WORK EXPERIENCE
REQUIRED
3 – 5 years as a Personal / Executive Assistant
PREFERRED
3 years Sales Experience
Sales Team Support Experience
EDUCATION : QUALIFICATIONS : ACCREDITATIONS WITH PROFESSIONAL BODY
REQUIRED
Matric
PREFERRED
Personal Assistant certification
Business Administration certification
University Graduate
TECHNICAL SKILLS OR KNOWLEDGE
REQUIRED
Advanced Microsoft Office skills
Excellent verbal and written skills
Through understanding and experience with project management tools
Decision Making Skills
Organisational Skills
Communication Skills
Negotiation Skills
Strategic Planning Skills
Ability to work well within a team
Ability to work under stress and tight deadlines
PREFERRED
Knowledge of the Healthcare Industry
Additional Information
Personal attributes
Accountability
Strategic thinking and mind-set
Communication Skills
Problem solving skills
Efficient and Effective mind-set
Growth and development mind-set
Planning and organisation
Resiilent and adaptive
Resourceful
Deomonstrates self-awareness
Self Development
Purpose driven
Significance and values orientated