New Business Executive Assistant

  • Full-time

Company Description

Kaelo provides essential healthcare solutions ensuring the physical and psychosocial wellbeing of all South Africans towards lasting social change.

Job Description

Accountable for performing a wide variety of administrative functions, analytical and research duties. Duties performed require considerable confidentiality, initiative, tact, and mature and independent judgment. This role requires adaptability, dependability as well as accountability. Good judgment and decision making. Always being aware of any sensitivities. There is a high level of self-management but most importantly requires a high level of professionalism and self-discipline. As support to Business Development Consultants, responsible for new business and distribution development, administration, marketing activities and query resolution. They also ensure that the new business administration is managed and measured.

Qualifications

Key Outcomes

Administration

  • Arrange calls and meetings
  • Compose correspondence
  • Human Capital Management and admin support for the business team
  • Source and purchase corporate gifts

Travel and Event Management

  • Book and schedule all travel arrangements for Sales Team
  • Assist with the planning and implementation of Kaelo functions incl. Regional meetings, company and client events, CSI initiatives etc.

 

Governance

  • Minute meetings, forums and committees ensuring risks, actions, issues and decisions are documented
  • Gather feedback on outstanding action items

Planning and Reporting

  • Facilitate internal communications (distribution of information and schedule of presentations)
  • Compile reports
  • Prepare presentations

 

Financial and Budget support

  • Credit card claims and reconciliations
  • Manage / order stationary
  • Management accounts presentations and support
  • Finance and payroll support for these business areas

Business Development

  • Build relationships with the business development consultants and their stakeholders
  • Analyse client experiences
  • Identify needs and gaps
  • Identify opportunities  
  • Provide client solutions
  • Provide new business solutions
  • Ensure new business targets are achieved
  • Ensure an adequate pipeline of new client business opportunities are generated and administered to ensure service levels are met and maintained
  • Establish, maintain and support the business development consultants and their clients

 

Manage and Maintain Intermediary Relationships

  • On-board, educate and train new intermediary
  • Maintain intermediary relationship information and administration requirements
  • Build / nurture intermediary relationship
  • Service and manage end to end escalations
  • Work with operations to resolve end to end processes

PERSON DETAILS : WORK EXPERIENCE

REQUIRED

3 – 5 years as a Personal / Executive Assistant

 

PREFERRED

3 years Sales Experience

Sales Team Support Experience

EDUCATION : QUALIFICATIONS : ACCREDITATIONS WITH PROFESSIONAL BODY

REQUIRED

Matric

PREFERRED

Personal Assistant certification

Business Administration certification

University Graduate

TECHNICAL SKILLS OR KNOWLEDGE

REQUIRED

Advanced Microsoft Office skills

Excellent verbal and written skills

Through understanding and experience with project management tools

Decision Making Skills

Organisational Skills

Communication Skills

Negotiation Skills

Strategic Planning Skills

Ability to work well within a team

Ability to work under stress and tight deadlines

PREFERRED

Knowledge of the Healthcare Industry

Additional Information

Personal attributes

Accountability

Strategic thinking and mind-set

Communication Skills

Problem solving skills

Efficient and Effective mind-set

Growth and development mind-set

Planning and organisation

Resiilent and adaptive

Resourceful

Deomonstrates self-awareness

Self Development

Purpose driven

Significance and values orientated